Job Field:
Real Estate Services
Job Type:
Full-time
Building Location:Length of Assignment:
SUMMARY
The Leasing Coordinator will provide administrative support to the Manager- Leasing & Tenant Relations in the area of lease documentation preparation, tracking and recording, receipt and distribution of mails and correspondences, lease documentation scanning and file maintenance. Where required, the Leasing Coordinator abstracts lease documentation and responds to simple lease interpretation requests and/or forwards such requests to relevant lease administration team members
KEY DUTIES & RESPONSIBILITIES
Act as point of contact with Property Managers, clients, tenants, leasing inquiries for new leasing, amendments, lease renewals, terminations & assignments with copies of supporting information
Coordinate the production of all reports including third-party leasing plans, tenant correspondence log, monthly transaction activity reports; distribute reports to external & internal stakeholders. Prepare ad hoc reports, as required
Assist Leasing/Tenant Relations Mgr. in the preparation of listing agreements & marketing packages for surplus space & other properties
Coordinate & monitor 3rd party KPIs (3rd party lease index)
Process temporary occupancy requests
Manage all transaction/lease files to ensure their accuracy, completeness & security
Preparation of lease documentation, based on client supplied templates and client accepted business terms
Assist the Leasing Director & Leasing/Tenant Relations Mgr. to ensure that the delivery of services meets or exceeds the requirements as set out in the contract & complies with internal BGIS policies & standard operating procedures
Meet with tenants
Knowledge & Skills
College Diploma focusing on Real Estate Management and Administration
More than 3 years experience of commercial leasing experience with a commercial real estate brokerage firm (preferred) or corporate real estate environment
Administrative and organizational skills. Attention to detail.
Computer skills in spreadsheet, database, and word processing applications
Familiarity with commercial leases.
Strong customer focus and a total commitment to customer satisfaction
Strong team player
Strong time management skills
Bilingual (French and English- written and spoken)
Licenses and/or Professional Accreditation
None required
BGIS456