Mobile Administrator
Secure Energy Services
Drayton Valley, AB
Job Purpose:
The Mobile Administrator will ensure continuous facility administration support and will promote the alignment of business processes with the vision, mission, and values of Secure. The person in this role is responsible for supporting the Assistant Manager, Facility Administration in all aspects of running a successful facility, such as providing knowledgeable and courteous customer service and conducting general office administration duties.

Essential Duties & Responsibilities:
The responsibilities of this role include, but are not limited to:

Travel to field locations as required
Demonstrating ownership of group vision and culture
Providing knowledgeable and courteous customer service at reception
Receiving visitors at front desk by greeting, welcoming, and directing them appropriately
Answering, screening, and forwarding incoming calls
Proper administration and maintenance of Accounts Payable and Accounts Receivable
Submitting and tracking vendor invoices
Processing tickets and generating and tracking statements/invoices
Providing administrative support to the Short Service Worker program by encouraging use of and training on the best practices provided in the Short Service Worker when at a facility
Supporting the Volumetric Balancing program
Assist with entering daily volumes, inventories, and transfers
Conducting general office administration
Filing, scanning, and handling incoming/outgoing mail
Operating scale desk and generating customer approvals.
Fulfilling any other administrative functions, as required
The skills and experience for this role include, but not limited to:

A minimum 3 years of administrative and/or accounting experience with a proven ability to organize and execute professionally
A High School Diploma, General Education Diploma or equivalent
Base knowledge of AX2012 and Microsoft Office applications
Exceptional communication, interpersonal and customer service skills
Proven ability to multi-task, prioritize, and work under tight deadlines
Ability to adapt and interact within different working environments
Ability to travel on a frequent basis to other facilities as required
Can demonstrate a professional approach in handling sensitive information attained through visiting different site

Qualifications
Skills
Preferred
Organizational Skills Expert
Microsoft Dynamics AX Some Knowledge
Strong Customer Services Expert
Multi-tasking Expert
Attention to Detail Expert
Ability to Meet Timelines Expert
Behaviors
Preferred

Team Player: Works well as a member of a group

Dedicated: Devoted to a task or purpose with loyalty or integrity

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Education
Required

High School or better.

Preferred

Some college or better in General Business or related field.

Experience
Required

3 years: Administrative and/or accounting experience
Preferred

Base knowledge of AX2012 and Microsoft Office applications
Licenses & Certifications
Required

Drivers Licence (Class 5)