Our client, a prominent player in the gold mining industry, is in search of a temporary Admin Assistant to bolster their team for a two-month contract. This presents an excellent opportunity to collaborate with a renowned team and showcase your skills. Throughout the contract duration, the role will entail reporting to the office manager and playing a pivotal part in ensuring the seamless functioning of the business.
During the initial one-month period, there will be an overlap with the current employee, facilitating comprehensive training to ensure a smooth transition of responsibilities.
This role will be from their head office in downtown Vancouver, Monday to Friday 8.30 am to 4:30 pm
Responsibilities:
- Oversee office operations, encompassing reception, mail, kitchen, and courier management, while also greeting guests and coordinating meetings, events, and office attendance.
- Handle procurement, including office and kitchen supplies, IT equipment, furniture, first aid kit, AED, and printer supplies.
- Provide administrative support by creating/editing documents, preparing expense reports, coordinating document signing, and managing business card distribution.
- Oversee office maintenance, including communication with the building manager, general repairs, coordination with IT, and annual satellite phone renewals.
- Handle various financial tasks, such as cheque deposits, invoice processing, SAP purchase orders, and vendor invoice approval.
- Assist in organizing company events, booking departmental reservations, and assisting with travel bookings when necessary.
- Coordinate new hire and contractor onboarding by arranging laptops, sending welcome emails, and facilitating cellphone activation when necessary.
Requirements:
- Ideal candidate possesses 2 to 5 years of pertinent administrative assistant experience.
- Familiarity with mining operations is a desirable bonus.
- Proficiency in Portuguese or Spanish would be considered advantageous.
- Educational background is flexible; proficiency in basic to intermediate Outlook and the Microsoft Office suite is required.
- Familiarity with SAP for purchase orders is a plus; training can be provided if necessary.
- Proficiency in using Concur for expense reports is beneficial; training can also be offered as needed.
Job Types: Full-time, Fixed term contract
Contract length: 2.5 months
Salary: $27.50-$32.50 per hour
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Vancouver, BC: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative experience: 2 years (preferred)
Shift availability:
Work Location: In person
Application deadline: 2023-10-11
Expected start date: 2023-11-15
