Supervisor Financial Services
City of Toronto
Toronto, ON
Major Responsibilities:
Implements detailed plans and recommends policies/procedures regarding program specific requirements with respect to financial accounting, accounts payable and purchasing.
Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
Supervises the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and co-ordinates vacation and overtime requests. Monitors and evaluates staff performance, recommends salary increments, hears grievances, recommends disciplinary action where necessary, manages the attendance management program and ensures that staff are aware of important policy and procedures (i.e of the fraud and conflict of interest).
Develops key performance indicators, monitors and evaluates performance levels.
Provides support to the client divisions on invoice payment issues, ensures vendor satisfaction and realizes cash discounts, manages the cash custodian function and liaises with Accounting Services Accounts Payable, vendors and staff.
Assists the Manager, Financial Services and Business Operations, with the review, evaluation and development of Accounts Payable and Purchasing policies and procedures for Infrastructure & Development Services divisions.
Liaises with Accounting Services and PMMD on General Accounting, Accounts Payable, Financial Reporting and Purchasing issues.
Develops and implements policies and procedures from an Internal Control perspective with a view to safeguard City assets and comply with City by-laws, policies and procedures and GAAP.
Provides information to the City’s Auditor General and External and Internal auditors with respect to divisional systems, policies and procedures for their review.
Provides purchasing, financial and other ad-hoc reports to senior management and client division staff.
Coordinates and administers year-end closing procedures and year-end journal entries, prepares year-end financial statements for inventory, liabilities, expenditure and reconciliations, for municipal and provincial financial information returns.
Provides advice on the applicability of HST on purchases and training support and advice to the divisions on purchasing policies and procedures, setting up of purchasing documents, sole sourcing, amending purchase orders, specialized purchasing.
Reviews, monitors and approves purchasing transactions to ensure that the financial transactions are valid, reasonable, accurate and complete in accordance with City’s Municipal Code, policies and procedures, GAAP and financial signing authorities and provides reports and analysis of non-compliance to the Senior Management Team.
Identifies, performs and supervises analysis and research, and provides strategic advice on financial accounting and purchasing issues for use by Senior Management and/or Council.
Represents the client divisions/division as required in discussions and negotiations with other divisions and/or outside parties.
Evaluates financial alternatives, cost/benefit analyses, business cases, etc. for client divisions/division or corporate initiatives.
Participates on project teams as a financial resource on business processes as assigned.
Prepares and/or assists in the preparation of financial accounting, purchasing and payables reports to Committee and Council.
Keeps abreast of relevant Federal and Provincial statutes and regulations, City by-laws and Council directions and agreements; initiates accounting, payables, and purchasing action where required.

Key Qualifications:
Completion of a professional accounting designation or Bachelor's Degree in Business or the equivalent combination of education and experience
Considerable accounting experience relevant to the job duties noted above.
Considerable experience in providing work direction, supervising, training and evaluating staff.
Considerable experience in computer based Financial Reporting systems (e.g. SAP), database software packages and Microsoft Office suite including Excel, Word and PowerPoint
Ability to conduct detailed research and analysis and to manage and complete projects of various terms and complexities.
Advanced interpersonal skills that will promote the establishment of effective working relationships with City and external staff at all organizational levels.
Superior analytical, problem solving and conflict resolution skills.
Highly developed communication skills, both oral and written Familiarity with government legislation in the area of Occupational Health and Safety

Equity, Diversity and Inclusion:
The City of Toronto is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

Accommodation:
If you are an individual who requires accommodation to apply to this position, due to disability under the Ontario Human Rights Code, please email us at accommodationforapplication@toronto.ca, quoting job ID # 2331685 and the job title. The City is committed to providing Code-protected accommodation throughout its hiring process. Please visit Hiring Policies and Statements for further details.