Job Posting #891569
Position: Administrative Assistant II
Site: Toronto General Hospital Research Institute
Department: Integrative Medicine Program
Reports to: Principal Investigator
Salary Range: $44,928 to $56,180 per annum commensurate with experience and consistent with UHN Compensation Policy
Hours: 37.5 hours per week
Status: Permanent Full-Time
University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant II in our Integrative Medicine Program.
Transforming lives and communities through excellence in care, discovery and learning.
The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,600 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.
University Health Network (UHN) is a research hospital affiliated with the University of Toronto and a member of the Toronto Academic Health Science Network. The scope of research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. Research across UHN's seven research institutes spans the full spectrum of diseases and disciplines, including cancer, cardiovascular sciences, transplantation, neural and sensory sciences, musculoskeletal health, rehabilitation sciences, and community and population health. Find out about our purpose, values and principles here.
The Administrative Assistant II will support the research department within the Toronto General Hospital Research Institute (TGHRI) and will interact closely with scientists, laboratory personnel, hospital administrators and the TGHRI Directorate office to ensure effective research operations.
The Administrative Assistant II exercises judgment and independence to provide secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials including grant submissions and scientific papers; keeping curriculum vitae up to date; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing department/grant budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; coordinating all aspects of the regular payroll submissions through the institutionally-administered system; performing clerical support functions; liaising with personnel within and outside the research group; performing other duties consistent with the job classification, as assigned.
The Administrative Assistant II will provide support to the group including organizing and scheduling the group meetings and coordination of other activities and events, such as educational, patient or stakeholder events. The individual will provide assistance to senior scientists and other principal investigators in the group and ensure that they are aware and are able to take advantage of the resources available from Research Support Services (RSS) and ensuring that the personnel are appropriately trained and registered. This position will also be involved in other hospital, national or international activities by supporting at least one committee, including scheduling the meetings, taking minutes, and providing other assistance to the committee(s) as required.
This position will also support general endeavours of a senior scientist. Under the direction of senior scientist, the Administrative Assistant will participate in various administrative activities associated with UHN and University of Toronto such as the effective coordination of budgets, effective and efficient communications and fostering best practices as well as supporting patient care/education.
Qualifications
- Completion of a recognized business or medical post-secondary administrative program at the diploma level
- At minimum two (2) years related administrative assistant experience required
- Ability to maintain confidentiality
- Experience working in a research/health care environment and knowledge of medical terminology preferred
- Excellent organizational and time management skills required
- Excellent interpersonal and customer service skills required
- Excellent verbal and written communications skills required
- Comprehensive knowledge of health care, organizational/budgeting practices, procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to work well under pressure and use good judgment in assessing and responding to difficult situations
- Ability to produce detail-oriented, accurate work – ability to establish, maintain, and adhere to priorities
- Expert Microsoft office skills including Outlook, Word, Power Point and Excel
- Demonstrated ability to function as a productive team member
Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.
Posted Date: January 13, 2022 Closing Date: January 27, 2022
For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.
UHN thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.