Job Overview
We are seeking a detail-oriented and highly organized Document Controller to manage and oversee the documentation processes within our organization. The successful candidate will ensure that all project documents, records, and files are accurately maintained, securely stored, and easily accessible. This role is vital in supporting project teams, ensuring compliance with industry standards, and facilitating smooth communication across departments. The ideal candidate will possess strong administrative skills, attention to detail, and proficiency in document management systems.
Responsibilities
- Maintain and update all project documentation in accordance with company standards and procedures.
- Organize, file, and archive electronic and hard copy documents systematically for easy retrieval.
- Ensure document version control and proper distribution to relevant stakeholders.
- Monitor document workflows to ensure timely approval, review, and distribution.
- Collaborate with project teams to gather, verify, and validate documentation requirements.
- Assist in preparing reports related to document status and compliance.
- Implement document control procedures and continuously improve document management processes.
- Ensure confidentiality and security of sensitive documents at all times.
Requirements
- Proven experience as a Document Controller or similar administrative role.
- Strong organizational skills with exceptional attention to detail.
- Proficiency in document management systems (e.g., SharePoint, Aconex) and MS Office Suite.
- Excellent communication skills, both written and verbal.
- Ability to prioritize tasks effectively in a fast-paced environment.
- Knowledge of industry standards related to document control (e.g., ISO 9001) is a plus.
- High level of integrity and ability to handle confidential information discreetly.
- Relevant educational background such as a diploma or degree in Administration, Records Management, or related fields is preferred.
Pay: $18.32-$44.56 per hour
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Work Location: In person
