VITA COMMUNITY LIVING SERVICES/MENS SANA
Position: Human Resources Administrator
Providing Safety, Practicing Respect, Promoting Community
WE ARE VITA!
VITA is a non-profit organization providing supports and services to individuals with a developmental disability and or Mental health challenge. Our staff make a difference in the lives of our members’ everyday.
OPPORTUNITY
Full-Time, Permanent, Effective September 2024
Overview of the Position:
We are hiring a Full Time Human Resources Administrator to join our team.
Under the direction of the Associate Director of Human Resources, the Human Resources Administrator will provide day-to-day administrative duties for Human Resources related activities as well as overseeing and managing administrative duties related to the LMS365 Training platform.
This position complies with all VITA Policies and Procedures, and follows VITA’s Mission, Vision and Value Statements. It is agreed that this position will work in compliance with the provisions of the Occupational Health and Safety Act and Regulations and with the Ministry of Children, Community and Social Services. It is the pledge of each staff to provide safety, practice respect and promote community while working at VITA.
WHY VITA?
We love supporting the community we serve! At VITA, we believe that positive, happy, and healthy people have a passion for life and bring that energy to their work. No matter what your specialty or experience, your unique contributions will make a difference.
Our culture blends various backgrounds, experiences, and perspectives. We believe it is not about fitting into our culture; it is about adding value to our workplace through expertise, fresh ideas, and perspectives.
We cannot wait to see what you will bring!
THE ROLE:
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Maintains and manages LMS365 Training Platform, prepares annual training calendar, confirms bookings of training locations and instructors.
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Informs Program Supervisor of employee’s lapsed training and prepares letters for employees of lapsed trainings.
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Uploads and tracks Employee Training certificates.
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Photocopies Lawyer Packages and prepares Invoices for Lawyers requests.
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Maintains Human Resources Information System (HRIS) to ensure information is current and all required documentation are on file.
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Ensures all new hire documents are completed and up to date.
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Provides training to new staff on LMS365 Training platform.
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Responds to general enquiries from employees regarding mandatory training.
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Assists in the scheduling of interviews and observation shifts with HR Recruiter, HR Generalist and Program Supervisor/Manager.
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Assists HR Recruiter with scheduling interviews, conducts phone screening and reference checks of external applicants.
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Be a back up to the HR Generalist for new employee orientation.
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Prepares various reports for HR and/or other management staff regarding employee absenteeism, turnover, training, vacations, and monthly staff information.
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Assist Associate Director of Human Resources to identify training needs and research options to promote staff development.
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Completes employee employment verification requests.
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Takes detailed minutes of meetings and schedules labour relations investigations.
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Assists with projects and duties as assigned by Associate Director of HR and CHRO.
WHAT YOU BRING:
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Completed diploma/degree in Human Resources Management required.
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Current member of the HRPA or related Provincial Body.
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Minimum of 2-years recruitment and selection experience required.
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Strong understanding of various employment related legislations (ESA, 2000, OH&SA, Human Rights, CCRA, WSIB and Labour Relations).
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Proficiency in Microsoft Office, advanced skills in Word, Excel and PowerPoint.
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Ability to maintain confidentiality and handle confidential information with diplomacy and tact.
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Ability to work in a fast-paced environment.
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Excellent communication skills, both oral and written.
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Effective time management, organizational and presentation skills.
NICE TO HAVE:
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Working towards or in possession of the CHRP designation is an asset.
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Minimum 1-year experience using a HRIS, experience with ADP an asset
WHAT’S IN IT FOR YOU?
At VITA we care about each other, reaching our potential and making a difference in our communities. So, we thrive on being creative and fostering a thoughtful and committed work culture.
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Comprehensive benefits package.
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Employee Assistance Program.
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Flexible work/life balance options.
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Remote work flexibility.
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Pension Plan.
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Corporate Gym membership
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Paid Vacation, Sick Time and Lieu time.
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Ability to make a difference and lasting impact.
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Opportunities to perform challenging work in a dynamic and collaborative culture.
Hours of Work:
80 hours biweekly (hybrid model)
Rate of Pay: Salary $44,100 – $52,358
Job Location: VITA Head Office, 4301 Weston Road, North York, Ontario
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Office environment: Must possess the ability to work in an office setting and use standard office equipment
Employment with VITA is conditional on your ability to meet the following requirements:
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Satisfactory vulnerable sector check
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Professional References
Additional Information:
We know through experience that different ideas, perspectives, and backgrounds foster a stronger and a more collaborative work environment. VITA strives to create a workplace that reflects the community we serve and where everyone feels empowered to bring their authentic self to work.
VITA is an equal opportunity employer and a Safe Space organization that embraces diversity, whether it be disability, age, ethnicity, colour, religion, language, gender, gender identity, sexual orientation, nation origin and all other differences that makes everyone unique.
In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), VITA will provide accommodation, accessible formats and communication supports for the interview upon request.
While we thank all applicants, only those under consideration will be contacted for an interview.
Job Posting Opening Date: 2024-9-11
Job Posting Closing Date: 2024-9-27
