Staffing Clerk, BC Children’s Hospital
Vancouver, BC
BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. Sunny Hill Health Centre for Children (SHHC), a leading provincial facility offering specialized services to children and youth with developmental disabilities from birth to age 19, works collaboratively with BCCH. SHHC focuses on the child and their family while supporting health care professionals in their community. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts research to advance health and care through the Child and Family Research Institute and in partnership with the University of British Columbia.

BCW and BCCH are agencies of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose

BC Children’s Hospital
Staffing Clerk
Reference #79008

Salary: 24.44/hr

Start Date: July 25, 2019
Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Staffing Clerk allocates / calls in relief staff and performs related staffing functions inclusive of timekeeping for the clinical areas, utilizing computerized staffing systems.

Receives requests for relief coverage from clinical areas, and utilizing the computerized staffing system, determines the availability of staff according to established guidelines.
Receives and processes leave requests in accordance with established policies and guidelines. Performs all related data entry as per established procedure.
Allocates and calls in relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absence and sick leaves, in accordance with pre-established guidelines and the applicable Collective Agreement. Inputs this information into the computerized staffing system.
Receives and inputs into computerized staffing system all scheduling and rotational changes for self-scheduling areas.
Prints from computerized staffing system, daily, weekly and annual reports such as daily flow sheets, schedules and master rotations, as required.
Maintains accurate computerized records, including employee demographics, availability, approved areas for work, and work schedules.
Receives / reviews time sheets, codes payroll information onto time cards, and submits to Payroll as per established schedule.
Liaises with both internal and external clients (HR and Payroll), either by email or verbal with regards to employees’ enquiries such as vacation entitlements, sick and overtime banks; answers employee enquiries regarding interpretation of collective agreements such as vacation accumulation, levelling and pay policies.
Collects and maintains statistics, such as numbers of shifts filled, overtime hours per pay period, as requested.
Qualifications: Education, Training and Experience

Grade 12 and two year’s recent related experience or an equivalent combination of education, training and experience.
Skills and Abilities

Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Ability to organize work.
Ability to operate related equipment.
Physical ability to perform the duties of the position.
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Applications will be accepted until the position is filled.

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PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.