Job Posting #11-FM-MGT-2026
Job Title: Finance and Administration Manager
Wage: $70,000 per year
Hours of work: Full-time, Monday – Friday, 9:00 am – 5:00 pm – on-site
This is an Excluded (non-union) position.
Fraserside is inspired to create communities of belonging where the diversity of all people is welcome. Fraserside is a multi-service agency that supports people needing housing, seeking work, and/or living with developmental disabilities, mental health or substance use issues, or low income.
The roots of Fraserside Community Services Society extend back to 1972 when a small group of people formed a support group to help one another cope with, and overcome, personal challenges. What started out as six people working from a basement has evolved into an organization employing over 200 people, working out of 14 locations, across six communities. We truly believe, "We all belong!"
This role is well suited to a strong hands-on finance leader with experience working in a complex service delivery environment. We are a charitable non-profit organization, and you bring innovation and adaptability to your leadership role.
JOB SUMMARY:
Reporting to the Executive Director, the Finance and Administration Manager is responsible for planning, directing, and overseeing the agency’s financial management and core administrative services. This dual-focus role provides strategic data analysis and high-level oversight of all financial accounting, monitoring, and reporting systems, while ensuring the smooth operation of the agency's internal office functions.
The Manager ensures the integrity of day-to-day operations, including Payroll, Accounts Payable, Accounts Receivable, and general office administration, while maintaining strict compliance with accounting policies, regulatory requirements, and CARF/Funder standards. The successful candidate will manage complex funding contracts, optimize administrative workflows, and oversee the specialized systems and processes essential to operating within a unionized environment.
KEY RESPONSIBLITIES:
- Develops long-range strategic plans and resource requirements in collaboration with Senior Management to meet the agency’s future financial and administrative needs.
- Establishes and maintains financial policies and administrative standards to ensure strict compliance with legislation, Board directives, and CARF accreditation requirements.
- Leads the preparation of the annual consolidated budget and serves as the primary liaison for the agency’s external auditors to ensure a seamless audit process.
- Provides accurate monthly financial statements and strategic data analysis to the Executive Director and Board of Directors to guide organizational decision-making.
- Leads the technical oversight of the payroll function, ensuring accurate processing and strict adherence to Collective Agreement terms, seniority tracking, and pension/benefit administration.
- Manages the full AP cycle with a focus on fund accounting, ensuring all expenditures are accurately coded to specific programs and funders to satisfy audit mandates.
- Oversees the billing and collection of funds from funders, ensuring healthy cash flow and accurate grant tracking.
- Acts as the subject matter expert for the agency, providing financial orientation to program manager and collaborating with HR to ensure financial literacy across the organization.
- Directs core office operations and participates in the negotiation of major service contracts, property/liability insurance policies, and funding arrangements.
- Represents the agency professionally to banking institutions and funders while ensuring all filings with CRA and other regulatory bodies are submitted accurately and on time.
- Performs other duties, as needed.
QUALIFICATIONS:
- University Degree in Finance, Accounting, or a related field and minimum of 5 years progressive financial management experience, ideally within Community Living, Social Housing, Mental Health Services, or the broader non-profit sector.
- Possession of, or active progress toward, a CPA designation is strongly preferred.
- Extensive knowledge of managing complex funding contracts, as well as all aspects of an organization’s day-to-day financial transactions and processes (e.g., Payroll, Account Payable, Accounts Receivables)
- Proficiency in QuickBooks and ADP payroll software and Advanced Excel skills and a high comfort level with the Office 365 suite.
- Extensive experience managing payroll and benefits within a unionized environment.
- Skilled in fund accounting for non-profits, financial reporting to public funders and charitable donations
- Successful completion of a Criminal Record Check is required.
Start and finish times may vary and flexibility with hours of work may be required to meet operation needs. This position is open to applicants of all gender.
Applicants are requested to submit a resume and cover letter, quote posting number, provide an e-mail address and telephone number, and include qualifications, experience and any other information that may assist the Society in arriving at a hiring decision.
DATE EMPLOYMENT OPPORTUNITY POSTED: May 11, 2026
DATE EMPLOYMENT OPPORTUNITY CLOSED: May 18, 2026
Job Types: Full-time, Permanent
Pay: From $70,000.00 per year
Benefits:
- Casual dress
- Employee assistance program
- Flexible schedule
- On-site parking
Experience:
- Financial management: 5 years (preferred)
- Accounts payable: 1 year (preferred)
- Accounts receivable: 1 year (preferred)
- Payroll: 1 year (preferred)
- using QuickBooks: 1 year (preferred)
Licence/Certification:
- Chartered Professional Accountant (preferred)
Work Location: In person
