Implements measures to meet faculty graduate studies strategic objectives. Develops a strategic, tactical and operational efficiency approach in the Graduate Studies Office.
Ensures integrated management (supervision, planning and coordination) of academic and administrative activities regarding the records and university experience of graduate students, to recruit, retain and support a high quality student body for competitive academic programs. Handles liaison between University central bodies and the Faculty for graduate and postdoctoral studies.
Theoretical and practical knowledge of management principles normally acquired through university studies or seven years’ experience in postsecondary academic management
Knowledge of university undergraduate and graduate programs (structures, curriculum, regulations)
Thorough knowledge of faculty and university regulations, and experience in interpreting and applying them
Experience in analyzing academic records and interpreting university regulations and procedures
Experience in managing projects and priorities, with the ability to work under pressure and organize a team’s work to meet strict deadlines
Experience developing and implementing strategies and activity plans
Experience in human resource, team and conflict management
Strong critical thinking and analytical skills
Leadership capacity with very strong interpersonal skills
Strong skills in developing and using University IT systems (uoCampus, Xtender, Talisma) and software (Windows, word processors, spreadsheet programs, databases) needed to accomplish tasks
Extensive experience in communication and complex administrative writing in both official languages (thus the importance of spoken and written bilingualism)
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and racialized persons. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
This position is excluded from all union accreditation units. All applications will be considered equally. Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies. This posting may appear simultaneously on external websites. Schedule with an average of 35hrs/week. Requirements related to skills and experience are determined by the University of Ottawa, and all positions are subject to relevant laws, collective agreements, and regulations. Please note that we will only communicate with candidates who are chosen for a preselection test or for an interview. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).