We are looking for a highly organized and detail-oriented Assistant Project Manager to support our project management team and help coordinate daily operations, field activities, suppliers, technicians, and clients.
Key Responsibilities
● Support Project Managers in coordinating multiple construction and service projects.
● Answer and manage incoming phone calls, emails, and client requests.
● Schedule technicians, plumbers, HVAC mechanics, and subcontractors.
● Communicate with suppliers, clients, building managers, and field personnel.
● Track project progress, deadlines, material deliveries, and service calls.
● Prepare reports, quotations, work orders, purchase orders, and project documentation.
● Maintain accurate project records and follow-up logs.
● Assist with billing documentation and administrative project tasks.
● Review technical documents, drawings, and specifications.
● Coordinate equipment and material procurement.
● Ensure all project information is updated and properly documented.
Required Qualifications
● Fluent in both English and French (spoken and written).
● Exceptional attention to detail and strong organizational skills.
● Excellent memory and ability to manage multiple priorities simultaneously.
● Strong communication and customer service skills.
● Advanced computer skills and proficiency with Microsoft Office, Google Workspace, and cloud-based applications.
● Ability to work independently and remain focused in a fast-paced environment.
● Strong problem-solving and critical-thinking abilities.
● Professional and positive attitude.
Preferred Qualifications
● Experience in construction, plumbing, HVAC, mechanical contracting, engineering, or project coordination.
● Ability to read and understand technical drawings and specifications.
● Knowledge of scheduling, dispatching, and project tracking.
● Familiarity with project management software and digital collaboration tools.
● Experience working with contractors, suppliers, and service technicians.
Technology & Innovation
The successful candidate must be comfortable using modern digital tools and technology, including:
● Artificial Intelligence tools (ChatGPT, Microsoft Copilot, Gemini, etc.).
● Project management and scheduling software.
● Digital reporting and document management systems.
● Cloud-based collaboration platforms.
What We Are Looking For
We are seeking someone who is proactive, dependable, highly organized, and capable of keeping many moving parts under control. The ideal candidate enjoys solving problems, coordinating people, following up on details, and helping projects move forward efficiently.
If you are looking for a long-term career opportunity with a growing company in the mechanical construction industry, we would like to hear from you.
Pay: $55,000.00-$65,000.00 per year
Work Location: In person
