STRABAG Inc. is seeking a highly organized and professional Executive Assistant to provide senior-level administrative support to executive leadership. The successful candidate will be proactive, detail-oriented, and comfortable working in a fast-paced, project-driven environment.
This role plays a critical part in ensuring smooth executive operations, effective communication, and efficient coordination across internal teams and external partners.
Essential Duties and Responsibilities:
- Provide comprehensive administrative support to senior executives, including calendar management, scheduling, and meeting coordination
- Proactively track executive priorities, deadlines, and action items across multiple projects and stakeholders, ensuring timely follow-up and closure
- Prepare executive briefing notes, summaries, and decision-support materials for meetings with senior management, headquarters and other key stakeholders
- Manage executive communications, including screening calls, emails, and correspondence
- Act as an extension of executive leadership, supporting decision-making, prioritization, and coordination across internal and external and representing executives professionally in day-to-day interactions
- Coordinate domestic and international travel arrangements, including itineraries and expense tracking
- Prepare, format, and proofread presentations, reports, meeting materials, and correspondence
- Attend meetings, take minutes, and track follow-up action items
- Maintain organized electronic and physical filing systems
- Screen calls, emails, and requests, responding or redirecting as appropriate
- Assist with project coordination and follow-up on action items
- Act as a liaison between executives and internal departments, clients, consultants, and external stakeholders
- Support project coordination, documentation control, and special initiatives as required
- Handle confidential and sensitive information with professionalism and discretion.
- Provide support with general office administration and reception duties during periods of reduced executive workload
- Collaborate closely with the Office Administrator to maintain smooth and efficient day-to-day office operations
- Assist with front desk coverage, office coordination, and administrative tasks as needed to support overall office functionality
Qualifications & Experience:
- Diploma or degree in Business Administration, Office Management, or a related field (or equivalent experience)
- Minimum 3–5 years of experience as an Executive Assistant or office manager, or senior administrative support professional; experience supporting senior leaders preferred
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- German language skills are a strong asset (written and verbal), particularly for coordination with international headquarters and group companies
- Exceptional organizational and time-management abilities
- Ability to work independently, manage competing priorities, and meet deadlines
- High level of professionalism, discretion, and sound judgment
- Experience in construction, engineering, or project-based environments is considered an asset.
STRABAG Inc. is an equal opportunity employer. We offer a comprehensive benefits package and competitive compensation based on experience and knowledge. STRABAG is committed to providing equitable opportunities to all applicants and welcomes applications from all qualified persons. We will provide accommodation in recruitment as needed. If you require accommodation, please notify us and we will work with you to meet your needs.
Job Type: Full-time
Pay: $75,000.00-$90,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Mississauga, ON L5N 3C9: reliably commute or plan to relocate before starting work (preferred)
Education:
- Secondary School (preferred)
Experience:
- supporting senior leaders preferred: 3 years (preferred)
Language:
Work Location: In person
