Administrative Officer
Novasol Chemicals
Stoney Creek, ON
Administration Officer

Novasol Chemicals is an independent, 100% privately owned, Chemical Distribution company, established in Belgium in 1996. We provide tailor-made distribution solutions and multiple packaging capabilities for a broad portfolio of Commodity and Specialty chemicals. We serve a wide range of customers active in the fields of Resins & Coatings, Pharmaceuticals, Petrochemicals and Gas, Agrochemicals, Water Treatment, Industrial Applications and Personal Care. We are located in 9 European countries, in China & in Canada.

We are currently looking for an Administration Officer with in depth knowledge of bookkeeping for our office in Stoney Creek, Toronto, Canada.

Your Role :
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Manage the financial related administration in our ERP system
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Accounts receivable : generate customer invoices, send them out & payment follow up

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Accounts payable : supplier invoices : booking and payments
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Book General expenses in General Ledger
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General expenses payments
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Cash management : incoming & outgoing payments from different banks
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Reporting to the HQ in Europe
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Legal and compliance reporting to service suppliers and local authorities
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Yearly closure assistance to HQ with regard of auditors and tax authorities
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Yearly reporting to the local US based state tax authorities
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Internal process compliance officer and process improvement for ERP
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Responsible for cleaning all waiting accounts

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Administrative support to the sales team

Your Responsibilities :
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Have a deep knowledge of the Novasol procedures and its related software

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Ensuring a perfect & precise input in our ERP system

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Inform different stakeholders about logistic related issues

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Good communication with the HQ

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Respect the confidentiality of the financials of the company

Your Competences :
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Fluent in English

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Minimum 5 years’ experience in a similar function

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Pro-active and independent worker

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Precise in the way of working

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Analytical mindset

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Create good relationships with all stakeholders

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Ability to adapt to people and situations

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Ability to focus on priorities

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Positive attitude