Job Posting: Scheduling & Logistics Coordinator
Position: Scheduling & Logistics Coordinator
Company: Infinity Management Inc.
Location: Saskatoon, SK
Employment Type: Full-Time
Hours: Monday–Friday with occasional evenings and weekends during peak event seasons.
Compensation: Competitive wage based on experience $38k-$42k/year, with opportunities for growth and benefits.
Join Our Team
Infinity Management Inc. is one of Saskatchewan's leading wedding and event management companies, producing exceptional weddings, corporate events, galas, festivals, and special events. We are seeking a highly organized, detail-oriented Scheduling & Logistics Coordinator who thrives in a fast-paced environment and enjoys solving complex scheduling and operational challenges.
If you love organization, planning, and ensuring every moving piece comes together seamlessly, we'd love to hear from you.
About the Role
The Scheduling & Logistics Coordinator is responsible for coordinating staff schedules, managing logistics, overseeing event calendars, and ensuring equipment, vehicles, and personnel are in the right place at the right time. This position is essential to the smooth day-to-day operations of our growing company.
Responsibilities
- Build and maintain employee and contractor schedules
- Coordinate staffing for weddings, corporate events, and special events
- Schedule deliveries, pickups, installations, and event tear-downs
- Coordinate warehouse logistics and equipment movement
- Communicate schedules and changes with employees and contractors
- Monitor staff availability and approve shift assignments
- Assist with route planning for delivery teams
- Coordinate vehicle usage and logistics
- Ensure event timelines are accurately reflected in company calendars
- Track staffing requirements and identify scheduling conflicts
- Work closely with Event Managers, Warehouse Team, Venue Managers, and Ownership
- Assist with labour forecasting and staffing needs
- Assist with operational planning during busy seasons
- Provide administrative support related to logistics and operations
- Respond quickly to last-minute scheduling changes and emergencies
- Help improve scheduling systems and operational efficiencies
Qualifications
- Previous scheduling, logistics, operations, or administrative experience
- Exceptional organizational and time management skills
- Ability to manage multiple priorities simultaneously
- Strong problem-solving abilities
- Excellent verbal and written communication skills
- High attention to detail
- Ability to work independently while collaborating with multiple departments
- Proficiency with Microsoft Office and Google Workspace
- Experience with scheduling software Connect Team is considered an asset
- Valid Saskatchewan driver's licence is required
We're Looking For Someone Who Is
- Highly organized
- Calm under pressure
- Professional and dependable
- Solution-oriented
- Adaptable to changing priorities
- Positive and team-focused
- Comfortable making decisions independently
- Passionate about creating exceptional client experiences
What We Offer
- Competitive compensation
- Opportunities for advancement within a growing company
- Supportive and collaborative team environment
- Employee discounts across Infinity Management companies
- Professional development opportunities
- Diverse and exciting work in the wedding and events industry
- The opportunity to help create unforgettable experiences for thousands of clients each year
How to Apply
Please submit your resume along with a brief cover letter through Indeed outlining why you would be a great fit for the Scheduling & Logistics Coordinator position.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Infinity Management Inc. is an equal opportunity employer committed to creating an inclusive workplace where all team members are valued and respected.
Pay: $38,000.00-$42,000.00 per year
Benefits:
Ability to commute/relocate:
- Saskatoon, SK S7L 6A3: reliably commute or plan to relocate before starting work (required)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
