ABOUT KINGSRIDGE BUILDING GROUP
KingsRidge is a premium residential construction, renovation, and landscaping company serving Aurora, Newmarket, Richmond Hill, and the surrounding York Region. We build custom homes and renovations that our clients are proud of, and we do it by living out our core values every day: Teamwork, Excellence, Faith, Hard Work, and Integrity. Our mission is to create loyal relationships that last project after project, with our clients, our team, and our sub-trades alike.
THE ROLE
We're hiring a Project Coordinator to independently manage and execute 3 to 5 residential construction and renovation projects at a time, reporting to our Project & Operations Manager. You'll be the day-to-day point of contact for clients, subtrades, and internal staff on your projects, covering client interface, scope of work, scheduling, cost management, and administration. This is a hands-on, detail-driven role for someone who thrives on keeping multiple moving pieces on track and proactively solving problems before they become delays.
WHAT YOU'LL DO
Daily Coordination
- Maintain a clear day-to-day overview of progress on your assigned projects, coordinating daily schedules with Foremen, Lead Hands, and labourers on those sites
- Visit job sites throughout the week to conduct thorough walk-throughs, ensuring project design and scope are being met
- Schedule bi-weekly walk-throughs with the Design Lead to confirm design details are being executed according to drawings
Client & Trade Interface
- Serve as the first point of contact for clients for the duration of their project
- Provide written weekly progress updates to clients, including upcoming schedule
- Coordinate activities with Project Forepersons, Designers, subtrades, and approving authorities
- Manage subtrades and project schedules, and secure multiple estimates from trades as needed
- Oversee quality control through on-site punch lists, through to project completion
Scope
- Manage and execute all aspects of construction and associated landscape construction projects to KingsRidge's standard of craftsmanship
- Review, interpret, and understand construction drawings and specifications, assisting in the resolution of design issues
- Compile and organize all necessary permit documents for municipal building department approval
- Inspect ongoing work to ensure it's being done safely, efficiently, and to Company and Ontario Health & Safety standards
- Anticipate project challenges, proactively solve problems, and clearly communicate solutions to your team and clients
Schedule
- Develop and maintain a schedule of events for each project, tracking tasks and deadlines in BuilderTrend
- Quantify, plan, and oversee orders and deliveries of supplies and materials to meet project milestones
- Schedule subtrades for weekly tasks, verify completed work against scope, and confirm subtrade invoices match agreed pricing
Cost Management
- Monitor job progress and costs, ensuring change orders and revisions stay within approved budgets
- Provide regular progress reporting to the Office Coordinator and Management
- Collect, review, and approve subtrade pricing prior to project commencement
- Ensure client invoicing is accurate and current, and that contract payments stay on schedule
Administration
- Maintain required records and technical reports, including inspections, saved on the company server
- Review site staff's daily logs in BuilderTrend, making adjustments to confirm conditions and progress match project scope
- Use Gmail, BuilderTrend, and cloud file storage as your core communication and record-keeping tools
WHAT WE'RE LOOKING FOR
- 3+ years of experience in residential project coordination
- 2+ years of experience in professional, client-facing project or account management
- 2+ years tracking daily activities in a project management software platform
- Working knowledge of BuilderTrend or a similar cloud-based construction management platform (BuilderTrend experience a strong asset)
- Familiarity with residential construction drawings, specifications, and the Ontario municipal building permit process
- Valid G driver's license and reliable vehicle; this role requires regular travel between job sites across York Region
- Strong written communication skills; comfortable composing professional correspondence to clients
- A proactive, detail-oriented problem-solver who's comfortable being the point person on multiple active projects at once
Pay: $65,000.00-$80,000.00 per year
Work Location: In person
