Administrative Assistant
McBurney LeisureScapes | Dartmouth, NS
Join a team where taking initiative, getting things done and delivering great customer service matter.
McBurney LeisureScapes is looking for a driven, organized and detail-oriented Administrative Assistant to join our team.
This is a hands-on role in a busy, seasonal business. We're looking for someone who is more than an administrator. We want someone who takes initiative, moves things forward and takes pride in helping the entire team succeed.
The Right Person for This Role
The ideal candidate is:
Driven to Succeed
You set goals, take pride in your work and are motivated to achieve results. You want to learn, grow and contribute to the success of the business.
Has a Strong Sense of Urgency
You understand that in a busy seasonal business, timing matters. You act promptly, prioritize effectively and don't let tasks or customer requests sit unnecessarily.
Takes Ownership
You take responsibility for your work from start to finish. You don't wait to be told what needs to be done. You identify what needs attention, take action and follow through.
What You'll Do
- Provide day-to-day administrative support to management and various departments
- Answer and direct phone calls, emails and customer inquiries
- Assist with scheduling, follow-ups and coordinating customer information
- Enter and maintain accurate customer and service information
- Prepare documents, quotations, forms and correspondence
- Invoicing as well as some financial duties
- Track outstanding tasks, customer requests and follow-ups
- Assist with invoicing, filing, data entry and general office administration
- Communicate with customers, suppliers, contractors and employees as required
- Help ensure information is passed accurately between the retail, service and installation teams
- Assist with warranty documentation, service paperwork and other administrative processes
- Maintain organized electronic and paper files
- Support management with special projects and administrative tasks
- Identify things that need attention and take initiative to get them moving
- Look for opportunities to improve processes, efficiency and customer service
What We're Looking For
- Driven to succeed and motivated by achieving results
- A strong sense of urgency and the ability to prioritize what needs to be done
- Someone who takes ownership and follows tasks through to completion
- Highly organized with strong attention to detail
- Excellent written and verbal communication skills
- Professional, friendly and confident when dealing with customers
- Able to manage multiple priorities in a fast-paced environment
- Comfortable working independently and making decisions within your role
- Strong computer skills and comfortable using Microsoft Office
- Able to learn new software, systems and processes quickly
- Dependable, punctual and accountable
- A positive, team-oriented attitude
- A problem solver who looks for solutions rather than waiting for someone else to fix things
Previous administrative or office experience is an asset. Experience in customer service, scheduling, bookkeeping or a service-based business would also be an asset.
Why Join McBurney LeisureScapes?
McBurney LeisureScapes is a locally established backyard leisure company built on grass-roots values, long-standing relationships and a commitment to taking care of our customers.
You'll be joining a team where your work makes a difference. We value people who care about what they do, take pride in their work and want to be part of something bigger than simply completing a list of tasks.
If you're the type of person who sees something that needs to be done and gets it done, we want to hear from you.
Position Details
Position: Administrative Assistant
Location: 100 Frazee Ave. Dartmouth, NS
Employment: Full-time
Schedule: Monday to Friday, with seasonal flexibility as required
Start Date: As Soon as Possible
Compensation: Competitive, based on experience
How to Apply
Please submit your resume and a brief cover letter telling us about your experience and why you believe you would be a great fit for McBurney LeisureScapes.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Pay: From $19.75 per hour
Benefits:
- Casual dress
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Vision care
Work Location: In person
