SCI Computing Science
Competition No. - S100345680
Posting Date - Jul 23, 2021
Closing Date - Aug 09, 2021
Hourly Rate - $27.71 - $37.63
Grade - 08
Hours - 35
This competition is open to all applicants however internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please indicate your internal status using the "Advertisement" drop down menu when applying.
This position is a temporary replacement with an end date of May 15, 2022.
Reporting to the Chair, the Graduate Administrator will work closely with the Associate Chair (Graduate Program) and Admissions Chair and relevant faculty members to provide program counseling and advice to current and prospective graduate students and to provide guidance to faculty members and staff on administrative issues related to graduate students and programs.
Serves as primary contact and information source, and provides advice and assistance to prospective/current graduate students, the Chair, Associate Chair (Graduate Program), faculty members and staff on all aspects of the graduate programs.
Serves as liaison with the Faculty of Graduate Studies & Research (FGSR), the Faculty of Science/Associate Dean (Graduate Studies) and department personnel with respect to recruitment of graduate students and to ensure adherence to University policies and procedures
Responds to graduate program related queries from current and potential students
Oversees the processing of all graduate student applications; monitors admission statistics (e.g., applications received, offers given, offers accepted and student arrivals) and generates reports
Sends Letters of Admission to incoming graduates students as well as continuing graduate students
Organizes annual orientation for graduate students
Manages issues related to graduate students, their supervision and their programs, and must be able to react and/or respond to continually changing priorities as they arise
Maintains and updates both paper files and electronic databases (ie. Graddb) for all documentation related to admissions and currently registered graduate students
Counsels and advises students with regard to maintaining registration, withdrawing from program, leaves of absence, program extensions and best course of action
Coordinates candidacy and final defence exam processes, ensuring that students, supervisors and external examiners are aware of all policies and procedures
Acquires and distributes information on Graduate Scholarships and Awards, and assembles applications on behalf of students for entrance and other scholarships from FGSR
Attends monthly meetings of the Graduate Program Administrators Committee
Designs and develops administrative forms and composes correspondence, drafts letters and memos often handling highly confidential information
Assists with editing of graduate program manual, brochures, website, policies and procedures in conjunction with Associate Chair or other relevant faculty member
Schedules computing science graduate level courses using Campus Solutions
Provides administrative support to the multimedia program, including registration and scheduling new courses
Supports the human resource policies and practices that are consistent with the GSA collective agreement and advising staff, faculty and students accordingly
Acts as payroll contact for graduate students
Prepares graduate student appointments letters, using appropriate pay rates, and processes pay action forms, ensuring payroll deadlines are met
Reconciles monthly graduate students TA payroll
Maintains records of graduate students' completion of professional development requirements and other new graduate requirements as mandated by FGSR
Performs other duties as required
Minimum undergraduate degree required; equivalent combinations of education and experience will be considered
4-5 years office experience in an academic setting including 2 years in a Human Resources and/or Graduate Program environment preferred
Strong computer proficiency using MS Office (Word, Excel, Powerpoint) and Google (Gmail, docs, spreadsheets, forms and calendar) applications
Proficiency with Peoplesoft applications
Strong organizational skills with a keen attention to detail, and the ability to work within tightly restricted timelines
Excellent communication skills (written and verbal), interpersonal, problem solving and critical thinking skills are required
Ability to coach/advise students from a diversity of backgrounds
How to Apply
Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.