External Posting: Human Resources Intern (NOHFC) 1 year contract
Deadline to apply: May 29, 2020 by 4:00pm
The Human Resources Intern works with the Human Resources Manager, focusing on a variety of activities that will allow the Intern to apply skills acquired through their recent education in a professional setting and gain a better understanding of the role of human resources professionals in an Indigenous organization.
Assists department in carrying out various human resources programs for all agency employees.
Ensure proper filing, maintenance and retention of Human Resource Department records and documents.
HR data entry to include electronically maintaining employee files and documentation in the Training Database and HRIS; and assists HR Manager in keeping to HR Retention Procedures and Schedule.
Assist in preparation of HR materials for new hires and employees such as compiling, emailing/sending of new hire packets, checking for updates to forms/documents and compiling termination documents as needed.
Schedule orientation/on-boarding of new hires and conduct orientation/on-boarding in the absence of the HR Manager.
Assists in compiling and printing annual compliance and HR documents (e.g., Personnel Policy revisions, etc.)
Books approved training and travel via approved providers, distributes information to staff, and submits appropriate documentation to the Finance Department
Assists in arranging in-house training sessions when needed.
Prepares and posts notices and advertisements, and collects applications.
Checks prospective employee references.
Assist in the review of all existing Health, Safety and Wellness programs within the organization.
Participate in the Joint Health and Safety Committee.
To stay abreast on compliance requirements and industry best practices.
To participate in professional development activities to improve knowledge and skills.
To work from a wholistic perspective, utilizing the teachings of the medicine wheel and Seven Grandfather Teachings.
To take personal responsibility to increase sensitivity, awareness and implementation of Beendigen’s cultural teachings and organizational practices in both professional conduct and work-related deliverables.
To be prepared to work in conjunction with the philosophy and mandate of the Organization.
To constructively participate in staff meetings, seminars and training sessions as required.
To maintain an Operations Manual for all duties performed.
To ensure Health and Safety compliance in the workplace by following policies, procedures and best practices and reporting any unsafe environments.
To participate in Succession Plans to ensure continuity of services.
To Ensure confidential handling of employee, student, volunteer and client information as dictated by Privacy Legislation.
Ensure adherence to program best practices and policy and procedures.
To represent the organization in a positive and professional manner at all times.
Any other duties as requested by the Human Resources Manager; commensurate with role.
Key Selection Criteria
University or college graduate who has graduated within the last three years from an accredited college or university.
The candidate must be a graduate of a post-secondary degree or diploma program in Human Resources Management or Business.
The position will be a first full-time employment in the candidate’s field of study.
Knowledge, Skills and Abilities
A solid understanding of Human Resources Management and business administration.
Excellent organizational and sound public relations skills with the ability to communicate effectively.
Possess excellent computer skills and proficient in Microsoft Office, Adobe and database administration.
Must be capable of performing office duties such as filing, data entry, formatting and composing letters, operating various office equipment; photocopier, fax machine, etc.
Proven customer service skills.
Ability to exercise sound, independent judgment and discretion in carrying out the requirements of the job.
Knowledge of filing systems and capable of maintaining Human Resource records.
Ability to accurately and expeditiously enter data.
Proven ability to work with minimum supervision, prioritize and meet deadlines under own initiative.
Experience working for a non-profit organization.
Experience working in an Indigenous organization.
Ability to speak Ojibway, Oji-Cree or Cree.
The Human Resources Intern is based at Anemki Drive, however all employees may be required to work across other sites from time to time.
Ontario Health and Safety (OH&S) All employees are required to carry out their duties in a manner that does not adversely affect their own health and safety and that of others by reporting all potential hazards; and all incidents and injuries; as well as co-operating with any measures introduced in the workplace to improve OH&S.
Employment is subject to:
Must have a valid Class “G” Driver’s license, use of an automobile with appropriate insurance coverage.
Must undergo a successful Police Records Check-Vulnerable Sector
Must have First Aid Certification
Must have Mental Health First Aid Certification
Must sign an Oath of Confidentiality
Flexible hours of work (35 hrs/week)
Overtime must be pre-approved and is time-in-lieu-of and may be accumulated to a running maximum of 35 hours. Time-in-lieu will be taken within three months of the time the overtime was worked.
Beendigen Anishinabe Women's Crisis Home and Family Healing Agency welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
This opportunity is proudly supported by: NOHFC (An agency of the Government of Ontario)