Secretary II
Nova Scotia Health Authority (NSHA)
Sydney, NS
Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Reporting to the Public Health Manager, the Secretary II provides administrative support to the Public Health Manager and Public Health staff. The secretary is responsible, as part of a team, for the effective and efficient operation of the office on a day-to-day basis. Duties include but are not limited to: communicating effectively with Public Health staff, the general public, and outside agencies; typing; filing; reception duties; records management; supply requisitions in SAP; time entry in HRIS; and data entry in the Public Health databases.

  • Successful completion of post-secondary education in a recognized Office Administration/Medical Secretarial Program
  • A minimum of five (5) years' experience providing clerical services
  • Excellent technical skills specifically with WordPerfect and MS Office Suite (Word, Excel, PowerPoint) as well as proficiency in preparing presentations and reports using graphic and presentation software
  • Consistently maintains confidentiality and demonstrate good judgment
  • Strong written and oral communication skills
  • Good attendance and work record are required
  • Must be able to work with a minimal amount of supervision
  • Training and experience in SAP and HRIS or willingness to learn
  • Competencies in other languages an asset, French preferred
Hours of Work
  • Long Assignment, Full-time position; 70 hours bi-weekly
  • Beginning August 15, 2019 with a duration of August 15, 2020
  • Dates are approximate and subject to change
Salary Information
$19.8646 - $22.5734 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number
Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit - NSGEU position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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