Job Summary
Since 1943, Veg-Pak Produce Ltd. has provided its customers with only the highest quality fresh produce and customer service and is recognized as being a leader in this industry. We take pride in knowing that we work as a family to bring your family the finest in fresh produce. The love and passion we have for fresh produce is reflected in our Harvest Fresh brand. Throughout the years, we have adapted to meet the changing needs of our customers in the produce industry. Our products are packed daily to make sure our consumers get the best quality produce.
We are seeking a full-time Account Payable/Accounts Receivable Specialist to work out of our location at The Ontario Food Terminal 165 The Queensway, Etobicoke, ON.
Job description
The successful candidate will be responsible for ensuring that invoices are paid on time and purchase discounts are received. In this role, the Accounts Payable/Accounts Receivable Specialist will maintain each vendor file in a ‘current’ status and reconcile vendor statements through analyzing and solving discrepancies by working directly with vendors and internal employees.
The position holder must:
- Post and reconcile company payments to supplier’s aged report
- Review bills to the company for potential errors and/or discrepancies
- Investigate and resolve billing discrepancies or misapplied transactions
- Follow up with different departments to ensure that all necessary documents are in place to ensure that any discrepancies can be dealt with in a timely manner to ensure that supplier payment terms are met
- Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records
- Balance A/P batches; prepare and distribute payment reports and statistics to key personnel
- Post A/P data
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners
- Using our software program, form payment strategies to make timely A/P payments and mitigate supplier objections
- Ensure that payments with strict deadlines are met on time (i.e. government remittances)
- Investigate payment problems while following corporate A/P policies and procedures
- Perform clerical duties, such as maintain filing and record systems
- Check and scan all sales invoices and corresponding back-up into system
- Confirm orders in and put in transit
- Balance cash drawers and investigate any discrepancies
- Create deposit for daily cash drawer and drop at bank drop box
- Create price adjustments and credits in system
- Create missing invoice reports to track missing invoices
- Review aging report weekly and follow up on any aging invoices with customers
- Review and submission of handbills to the sales team and warehouse
- Submit invoices to clients once invoices are received from warehouse
- Confirm all backup for accounts receivables and accounts payable are properly scanned into system
- Filing of purchase orders, sales orders
- Other duties as assigned
Qualifications
- 5 years direct experience in an A/P and A/R capacity in a high-volume business environment
- Experience with Produce Pro is an asset
- Solid foreign currency exchange ability
- Strong time management skills, with the ability to manage multiple tasks and objectives
- Able to perform moderate to complex account reconciliations
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records
- Experience in gathering data, compiling the proper information, and preparing various reports
- Knowledge of accounting systems, budgets and internal controls
- Experience with importing/customs
- Effective attention to detail and a high degree of accuracy
- Strong work ethic and positive team attitude
- Sound analytical thinking, planning, prioritization, execution skills, problem identification and problem resolution skills
- Able to build and maintain lasting relationships with other departments, key business partners and government agencies
- High level of proficiency with Microsoft Office with a focus on Excel
Job Types: Full-time, Permanent
Pay: $60,000.00-$75,000.00 per year
Benefits:
- Dental care
- Extended health care
- Vision care
Experience:
- Accounts payable and accounts receivable: 5 years (required)
Work Location: In person
