Job Overview
Job Description: Part Time Bookkeeper & HR Assistant
Reports To:
Accountant & Program Director
Position Type:
Part-Time (21-28 hours per week) / Possible future full-time
Work Location:
In person, at the New Westminster Spirit of the Children Society Head Office
JOB TITLE: Part Time Bookkeeper & HR Assistant
JOB SUMMARY:
This position is for one person, two days a week for each role,
Hours are flexible.
Possible hybrid office/home once training is completed.
Part Time Bookkeeper & HR Assistant
Bookkeeper is responsible for bookkeeping and finance support to the accountant.
Part-Time Administrative HR Assistant provides human resources and administrative and recruitment support
Bookkeeping:
- Accounts Payable - Prepare and process invoices and backup with ledger accounts and management approvals.
- Manage payment requisitions, ensuring proper documentation and approvals.
- Weekly Accounts Payable – record invoices using Sage 50, prepare payments for processing, file invoices.
- Manage payments for Daycare contracts, updating the financial forecasting.
- Prepare reconciliation of banks/visas/other general ledger accounts.
Human Resources Assistant:
- Supports hiring process by assisting with applicant screening, interview coordination, document management, and recruitment outreach.
- Conduct initial phone calls with applicants using a standardized set of screening questions to determine eligibility and suitability for positions.
- Schedule and coordinate in-person interviews.
- Prepare interview packages and recruitment materials.
- Maintaining applicant tracking records.
- Conduct reference calls.
- Maintain organized digital and physical filing systems.
- Assist with drafting routine HR correspondence.
- Track staff training and certification requirements.
- Posting job opportunities.
- Support outreach efforts to community partners, employment programs, and job fairs.
QUALIFICATIONS:
Education and Experience
- 2-3 years basic Bookkeeping experience and/or education.
- 1-3 years Human Resources, business admin, or related field.
- Must perform regular Professional Development in Accounting/HR/ other job-related skills
- Non-Profit knowledge an asset.
- Indigenous knowledge an asset.
- Advanced computer skills in word processing, spreadsheets, database management, internet, and MS Office on Windows platform.
Spirit of the Children Society aims to significantly improve Indigenous employment within our society and enhance opportunities for Indigenous peoples. Per the Canadian Human Rights Commission's Aboriginal Employment Preferences Policy, preference may be given to Indigenous applicants. Please self-Identify in your application materials. Spirit of the Children is in New Westminster, BC.
Job Types: Part Time, Permanent
Benefits: * Dental/ Extended Medical Benefits after probation period (6 months)
· Parking Reimbursement
· Wellness Days
· Company events
Schedule: 21-28 hours per week
Specific hours to be determined
Work Location: In person
#201 – 768 Columbia St New Westminster, BC, V3M 1B4
TO APPLY:
Send an email with your cover letter, resume and 2 references to [email protected]
Posting open until position is filled
Pay: $30,800.00-$41,000.00 per year
Benefits:
- Dental care
- Extended health care
- Vision care
- Wellness program
Education:
Experience:
- Bookkeeping: 3 years (required)
- Human resources: 3 years (preferred)
Work Location: In person
