A boutique Vancouver law firm specializing in estate administration, trust and estate planning, tax planning, and estate/tax litigation is seeking an experienced Legal Administrative Assistant to join its Estate Planning and Administration team. This is an excellent opportunity for a highly organized, client-focused, and detail-oriented professional who enjoys working closely with lawyers and clients while supporting a busy wills and estates practice.
This position is ideal for someone who thrives in a fast-paced environment, takes pride in providing exceptional client service, and enjoys managing a broad range of administrative responsibilities while contributing to a collaborative and supportive team.
Key Responsibilities:
- Preparing routine correspondence and legal documents
- Opening, maintaining, and closing files, including conflict checks and file organization
- Managing lawyer calendars, email correspondence, and scheduling meetings
- Maintaining bring forward ("BF") systems and monitoring deadlines
- Responding to a high volume of client inquiries by telephone and email
- Coordinating meetings, appointments, and sending invitations and reminders
- Time entry, billing, and following up on accounts receivable
- Uploading and downloading electronic documents
- Managing incoming and outgoing mail
- Preparing expense reports
- Communicating regularly with clients and providing administrative support throughout matters
- Maintaining wills and safekeeping documents within firm vaults
- Providing general administrative and practice support as required
Qualifications and Skills:
- Minimum 5 years of legal administrative experience supporting lawyers within a law firm environment
- Strong organizational and time management skills with exceptional attention to detail
- Excellent verbal and written communication skills with a client-service-oriented approach
- Ability to prioritize competing demands and manage a high volume of work effectively
- Strong judgment, professionalism, discretion, and confidentiality
- Ability to work independently while also contributing positively to a collaborative team environment
- Proficiency with Microsoft Office, including Word, Outlook, and Excel
- Positive, proactive, and self-motivated approach to work
- Ability to remain calm and organized in a fast-paced environment
The firm offers:
- Competitive compensation commensurate with experience and qualifications
- Comprehensive healthcare benefits
- Paid sick and personal time
- Supportive and collaborative team environment
- Long-term stability with a respected boutique Vancouver practice
- Opportunity to work closely with experienced lawyers in a specialized area of law
Salary range: $60,000 – $80,000, commensurate with experience.
We thank all applicants for their interest in this opportunity. Please note that we are only able to respond to those who meet the above requirements and are selected for interview.
Please note that offers of employment may be subject to background checks. All applicants must be eligible to work in Canada and reside within a reasonable commuting distance to the office.
We encourage you to visit us at www.hunterwest.ca as our list of Current Opportunities is updated regularly. We also invite you to connect with us to learn more and to access our expertise and network during your job search.
2815
INDLP
Job Types: Full-time, Permanent
Pay: $60,000.00-$80,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
Experience:
- Canadian Legal Administrative Assistant: 4 years (required)
Work Location: Hybrid remote in Vancouver, BC
