Job Overview
We are seeking a detail-oriented and organized Medical Administrative Assistant to join our healthcare team. The ideal candidate will provide exceptional front desk support, manage electronic medical records, and facilitate smooth office operations. This role offers an excellent opportunity for individuals with experience in medical offices to contribute to patient care and office efficiency in a professional environment. The position is paid and requires a commitment to maintaining confidentiality and delivering outstanding administrative support.
Responsibilities
- Greet patients and visitors professionally at the front desk, ensuring a welcoming environment
- Manage multi-line phone systems, schedule appointments, and handle patient inquiries efficiently
- Maintain and update electronic medical records-Experience with OSCAR Pro and Oceans
- Verify patient insurance information and process billing or payments as needed
- Assist with administrative tasks including filing, data entry, and managing correspondence
- Prepare and organize patient charts, reports, and other documentation for provider review
- Coordinate with clinical staff to ensure smooth daily operations of the medical or dental office
- Ensure compliance with healthcare regulations and confidentiality standards
Requirements
- Proven experience as a Medical Office Administrative Assistant
- Proficiency in electronic medical records systems, Oscar Pro, Avaros
- Strong knowledge of medical terminology and healthcare documentation practices
- Excellent office experience including front desk duties, multi-line phone systems, and administrative tasks
- Ability to handle sensitive information with discretion and professionalism
- Exceptional organizational skills with attention to detail
- Prior experience working in a fast-paced healthcare environment is preferred
- Strong communication skills, both verbal and written
- High school diploma or equivalent; additional certification or training in medical administration is a plus
Job Types: Full-time, Part-time
Pay: $18.00-$20.00 per hour
Benefits:
Ability to commute/relocate:
- Oakville, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Medical office: 1 year (required)
- OscarPro EMR/Oceans : 1 year (required)
Work Location: In person
