Administrative Assistant (2 Positions)
Government of Alberta
Edmonton, AB
Can you visualize yourself working in a dynamic, fast paced environment where you have the opportunity to demonstrate your exceptional secretarial and administrative support skills? If the answer is yes, Alberta Health has two exciting opportunities that may pique your interest!

As the administrative assistant, you will build relationships with other administrative staff, branch staff, and staff in other branches/divisions; provide general day-to-day support and assistance to help maintain the office information and workflow.

The positions are in these specific areas:
Executive Director's Assistant, Health Workforce Planning and Accountability Division (Permanent):

In this position, you will provide direct senior administrative support to the Executive Director of the Primary and Community Health Branch, and be responsible for assisting the Executive Director in the effective and efficient operation of the branch. As the Office Coordinator you will also assist with overseeing tracking and management of staffing requests, overseeing action requests, records management for the branch, preparation of briefing materials, coordination and tracking of activities related to the business of the branch, administration and timesheets, and special projects as needed by the Executive Director. In this role, you will also be responsible for financial management such as; branch budgeting and forecasting, grant requests and expense claim management. Proactivity and the ability to action and produce high quality services under tight timelines is essential. This position liaises with staff in the ADM's Office, the branch management team, consultants, other government departments, professional and administrative staff throughout Alberta Health and other stakeholders.

Financial Services Coordinator, Health Standards Quality & Performance Division (Temporary 18 months):

Reporting to the Executive Director, Analytics and Performance Branch, you will be responsible for all branch financial functions, which include budget management and forecasting, contract and grant management, and accounts payable. As the successful candidate, you will play a vital role in ensuring funding is approved through existing processes, that agreements are drafted and tracked and that payment requests are reviewed against contractual requirements and processed. Duties also include: drafting briefing notes, updating GAMS and CMS and advising branch staff on contract management processes.

Our ideal candidate will have the following competencies:
Agility: Willing and able to modify approach to different situations and handle multiple requests from different staff, stakeholders and the public.

Creative Problem Solving: address challenges by implementing or suggesting future solutions to reoccurring or new issues.

Develop Networks: The ability to communicate effectively (verbal and written) with staff, stakeholders, and the public.

Drive for results: Contribute to the success of your branch and deliver quality (e.g. accuracy, precision) documents and meet deadlines.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:

Are you ready for any of these exciting challenges? If the answer is "yes", apply now!

High school diploma supplemented by a minimum of 3 years of related experience is required. Experience with MS Office Suite is also required. Experience in administrative budgeting and forecasting activities is an asset. Experience working with electronic tracking systems, databases and financial management systems is preferred. Direct experience working with IMAGIS, ExClaim, CMS, ARTS and iRIMS will be considered an asset.

Equivalencies will be considered.

$1,843.28 - $2,256.80 bi-weekly


What we offer:
Comprehensive benefits plan:

Pension plan:

How to Apply
Online applications are preferred. Applicants who apply online will be able to track the status of the competition.

If you are unable to submit an electronic version of your resume, please submit your resume, quoting the Job ID, to: Samantha Kith, TAM Administrator, Alberta Public Service Commission at the following address: Human Services Sector #2, 8th Floor, Park Plaza, 10611 - 98 Avenue, Edmonton, AB, T5K 2P7. Phone Number: 780-427-2472

Note: As only one file can be uploaded, please ensure your cover letter, resume and any other related documents are submitted in one file. Please ensure that this document is saved using the naming convention of your last then first name followed by the seven digit Job Opening ID number (Smith,Joe_XXXXXXX). Applicants being considered may be contacted via e-mail with information about the next stage in the process.

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) - It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.