Curriculum and Letters of Permission Assistant
Queen's University
Kingston, ON
About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
Reporting to the Associate Director (Registration, Admission and Service), the Curriculum and Letters of Permission Assistant is responsible for maintaining and updating the content of the Faculty of Arts and Science and the Bader International Study Centre academic Calendars as directed. The Curriculum and Letter of Permissions Assistant is also responsible for providing administrative and clerical support to the Curriculum Committee; collecting and reviewing departmental curriculum proposals; and maintaining and updating the student information system as directed. In addition, the Curriculum and Letters of Permission Assistant will process letter of permission applications, perform routine course equivalency assessments, build and maintain a reference library/database of course equivalencies and provide administrative support during the registration process.
Job Description

KEY RESPONSIBILITIES:
  • Maintain and update the Arts and Science and Bader International Study Centre academic Calendars as directed including revisions to curriculum and program information, academic regulations, sessional dates, academic staff listings, admission and awards regulations, University policies, student support services, etc.
  • Provide administrative and clerical support to the Curriculum Committee by scheduling meetings, preparing and distributing agendas and meeting material, recording minutes, and maintaining committee files.
  • Collect and review departmental curriculum proposals to ensure completeness; respond to inquiries and provide advice to departments regarding submission preparation and procedures.
  • Maintain and update the student information system as directed to reflect revisions to course prerequisite, corequisite and exclusion information as approved by the Curriculum Committee.
  • Process letter of permission applications from students; perform routine course equivalency assessments by liaising and working with Chairs of Undergraduate Studies; and prepare letters of permission related to transfer credit to Queen’s for signature.
  • Build and maintain a reference library/database of course equivalencies at other institutions and act as a resource to Faculty Office staff by providing support and assistance as required.
  • Assist in the administration of the registration process by providing general administrative support and liaison functions throughout. Provide front-line support, information and advice to students, staff and student peer advisors.
  • Perform other duties as assigned in support of the office.
REQUIRED QUALIFICATIONS:
  • Completion of a two year post-secondary program in business administration or related field with previous relevant experience working in an office environment.
  • Solid understanding of Faculty academic programs, regulations, policies and procedures and various student services considered an asset.
  • Experience with PeopleSoft would be considered an asset.
  • Proficient computer skills including advanced knowledge of Word, Excel, internet tools, web applications, email, knowledge of Adobe PDF, ability to learn new software packages as required.
  • Satisfactory Criminal Background Check and Vulnerable Sector Check.
  • Promotes diversity and inclusion in the workplace.
  • Consideration will be given to an equivalent combination of education and experience.
SPECIAL SKILLS:
  • Interpersonal and communication skills, both oral and written, to interact with a wide variety of people in many different contexts.
  • Organizational and time-management skills with the ability to maintain focus while dealing with multiple duties and frequent interruptions.
  • Accuracy and attention to detail.
  • Excellent judgment, analytical and problem solving skills to make the most of information at hand.
  • Proficient computer skills including advanced knowledge of Word, Excel, internet tools and web applications, e-¬mail; knowledge of Adobe PDF; knowledge of PeopleSoft; ability to learn new software packages as required.
  • Ability to work supportively in a team environment and to take initiative as required.
DECISION MAKING:
  • Determine whether revisions to the Arts and Science and International Study Centre academic Calendar copies meet appropriate Faculty and University guidelines for content and appropriate visual guidelines in order to maintain format consistency.
  • Determine whether departmental curriculum proposals are complete and decide what advice to provide to departments regarding preparation and submission procedures and guidelines for changing course/program requirements.
  • Determine if a course taken at another institution meets equivalency assessment standards.
  • Decide when to perform course equivalency assessments and when to refer to more senior staff.
  • Recognize
Closing Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, racialized/visible minorities, Indigenous/Aboriginal Peoples, persons with disabilities and LGBTQ+ persons.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca .