JOB TITLE: Coordinator, Finance and Administration
COMPANY: Unilock Group of Companies
DEPARTMENT: Corporate Finance and Administration
REPORT TO: Corporate Controller
Reporting to the Corporate Controller in a key support role, the Finance and Administration Coordinator provides financial and administrative support in diverse areas ranging from financial reporting, insurance, benefit and retirement plan administration, compensation, company policies research, updates and administration. The ideal candidate is a self-starter who enjoys wearing multiple hats, takes ownership, has proven analytical skills and is detail-oriented, highly organized and wants to grow in the position.
Finance & Reporting
Compile, validate and distribute various monthly group financial and other reports such as head counts, etc.
Support budgeting and year end processes when necessary, includes review, analysis, proofing.
Set up allocations for intercompany billings for group-wide expenses and liaising with operations/accounting.
Assist in accounting for group-wide insurance program including billing and loss reviews.
Provide ad hoc financial analysis and decision support as needed.
Administrative and analytical support for our US benefits programs, retirement plans (US and ON). Includes liaison with operations for renewals, program administration as well as meeting scheduling and minute taking.
Assist in compensation management program – compiling group-wide reports for executive team for semi-annual reviews as well as our sales commissions program.
Assist in maintaining Company policies/procedure including compliance, research, revisions, and distribution. Editing/formatting related documents such as employee handbooks, health and safety manuals, etc.
“Go-to” document management specialist – maintaining corporate electronic records.
Create and/or draft memos, forms, and other documents in support of the F&A team.
Track and follow up on open projects. Other tasks and special projects as required.
Self-starter with proven analytical and problem solving skills.
Results oriented with the ability to manage multiple evolving and changing priorities with excellent organizational skills and dedication to completing projects in a timely manner.
Highly inquisitive team player, with a flexible attitude and a high aptitude for learning.
Strong written and verbal communication skills, with meticulous attention to detail and commitment to quality.
Ability to maintain confidentiality and discretion.
Exceptional proficiency in MS Office (Word, Excel, OneNote, PowerPoint). SharePoint and Adobe Acrobat Pro would be an asset.
Post-secondary diploma or degree in business, HR or related field.
3-5 years’ experience in a financial position or office administration. US HR/benefits exposure would be an asset.
Diploma or better in Business Administration or related field