The Department of Chemistry invites applications for the position of Administrative Assistant. This position provides a wide variety of administrative support services to the Department of Chemistry. This is a fast-paced, multitasking environment with a high volume of traffic. The successful candidate will be approachable, adaptable, and possess a high degree of initiative. This is an 18-month term position.
RESPONSIBILITIES:
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Provide administrative support to a complex and growing department
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Manage departmental office; maintain files; track recurring deadlines
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Review and revise departmental website as needed in collaboration with the Chair
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Liaise with academic and support departments across campus
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Organize meetings, prepare agendas, take and distribute minutes, book rooms.
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Manage schedules and appointments; book travel and prepare itineraries
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Track budget, purchase equipment and supplies, maintain petty cash
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Answer student inquiries with respect to admissions, course offerings, and timetable
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Assist Chair in advising students
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Prepare paperwork for faculty, staff and student hires; manage sessional roster
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Coordinate student evaluations of teaching
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Maintain email correspondence folders and distribution lists
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Other duties as assigned
QUALIFICATIONS:
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Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience
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Comprehensive knowledge and skills in word processing, email, internet searching, database management and spreadsheets
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Excellent interpersonal and organizational skills
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Strong oral and written communication skills
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Ability to work independently and prioritize tasks in a fast-paced environment
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Knowledge of UPEI and its operations would be an asset
