Description
Research and Admin Services Team in the Faculty of Science is currently seeking a Full-time Regular Manager.
The Faculty of Science at the University of Calgary is burgeoning as a destination for research talent and action-oriented students. Enormous changes in science, culture and the economy all demanded a new vigor for one of the largest and yet under-recognized faculties at the University of Calgary.
At its heart, the Faculty of Science is driven by curiosity, exploration, and discovery. We celebrate curiosity-driven investigation and make fundamental advances in scientific knowledge. We lead change by mobilizing scientific knowledge with the goal of making positive change for our community and the world. Through excellence and innovation in teaching and learning, we provide students with future-focused programs that ensures everyone can participate in the opportunities a science education affords. And we strive to do this through a lens of inclusive excellence so all can thrive.
The Manager, Administrative Services reports to the Director of Operations with strong accountability to the other members of the Faculty of Science Leadership Team. The role is designed to ensure seamless operations, efficient administrative processes, and strategic alignment across Administrative units. This position includes complex and varied accountabilities, leadership, and decision-making requirements within a demanding environment. The position requires the incumbent to act decisively, to exercise a high degree of initiative and judgment, build productive and supportive working relationships and the ability to manage multiple programs simultaneously.
This regular, full-time position is a part of the Management and Professional Staff (MAPS) employee group. The standard work week for MaPS is 35 hours; however, actual work schedules may vary according to business needs and service requirements.
Summary of Key Responsibilities (job functions include but are not limited to):
Strategic Leadership
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Contribute to the implementation of the Faculty of Science strategic goals through ensuring professional, effective operations with a high level of quality assurance in the two units related to the portfolio.
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Lead and manage change initiatives ensuring supports are in place for the teams to adapt smoothly to new processes.
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Build and maintain relationships with key stakeholders, both internal (students, academic and administrative staff, University unit staff) and external (community partners, vendors, etc.).
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Develop and monitor key performance indicators (KPIs) to identify progress toward strategic goals and make informed strategic decisions.
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Provide input to the annual budgeting process and give appropriate consideration to budget when making operational decisions.
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Continue own personal development, learning and training.
Human Resources
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Provide leadership and guidance to team members to achieve their best performance and maintain high levels of service and engagement.
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Perform all human resource processes for 13 direct reports, such as recruitment, onboarding, training, cross-training, HR administration, career progression, performance, termination, and offboarding processes.
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Lead collaborative, cohesive teams through excellent role modeling and coaching, ensuring a breadth of skill and development of the teams.
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Ensure staff workload is balanced effectively among team members.
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Address and resolve any issues within the team in a fair and timely manner to maintain a positive work environment.
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Facilitate clear and open communication within the team, ensuring that information is shared effectively, and staff concerns and suggestions are heard and addressed.
Administration
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Responsible for decision-making and recommendations regarding operations within the portfolio.
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Oversee daily operations of teams ensuring administrative practices are in accordance with university processes, policies, and procedures and in alignment with service models within the Faculty.
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Identify areas for process improvement and implement best practices and innovative solutions to ensure effective high-quality services are in place to support evolving faculty needs.
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Facilitate communication between departments or teams.
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Ensure adherence to University and Faculty of Science policies, processes, and standards.
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Identify potential risks or challenges and develop strategies to mitigate them.
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Prepare and present reports on program progress, performance, and outcomes.
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Assessing procurement needs of the portfolio., ensuring cost-effectiveness, compliance with procurement policies, and timely delivery.
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Create and manage budgets for administrative functions, ensuring alignment with Faculty goals.
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Manage annual and long-range financial and budget planning for operating accounts.
Qualifications / Requirements:
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Bachelor's degree required, preferably in Business Administration, Human Resources, or equivalent.
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A Master's degree is preferred.
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A combination of education and experience will be considered.
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Minimum of five years of leadership experience in complex organizations is required.
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Demonstrated ability to develop and implement strategies resulting in excellent service.
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Demonstrated ability to successfully supervise, motivate, and mentor staff within a collaborative team environment.
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Demonstrated ability to identify and analyze business needs and participate in the development of budgets, strategic objectives, and procedures, including the alignment of staff and resources.
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Experience with successfully implementing change which impacted services and operations.
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Demonstrated ability to proactively establish priorities, manage multiple demands while meeting deadlines while working independently and as part of a team.
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Ability to effectively manage and resolve issues empathetically and professionally.
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Experience in assessing procurement needs and then overseeing sourcing, negotiating, and purchasing goods and services.
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Previous experience working within a post-secondary institution is an asset.
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Strong organizational and planning skills to establish priorities.
Application Deadline: September 17, 2024
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
