Duties & Responsibilities
Day-to-Day Accounting:
- Responsible for day-to-day accounting functions including AP (invoices, expense reports, credit cards) and revenue (donations, house rentals, other events)
- Manage the banking relationship and requirements for the organization; Make bank deposits including donations, housing rentals, cheques, deposits, and withdrawals including petty cash
- Payments – credit card, bank/e-transfers – honorariums, parking, other bills, staff training, coordinate payments for other teams g. communications campaigns, issuing cheques/manage cheque ledger
- Reconcile accurate and timely bi-weekly payroll runs for employees and prepare payroll journal entries
- Assist the Director of F&O with the administration of the group benefits and pension programs and reconcile the benefits expenses monthly
- Maintain detailed payroll records as required including for audit purposes, in accordance with statutory requirements, collaborating with HR and other teams to ensure records are accurate and up to date
- Oversee the payroll-related compliance items including T4s, WSIB and EHT returns
- Reconcile P&L and GLs monthly and make sure allocations reflect the approved budget
- Manage, coach and mentor the finance, accounting, and administration team
Financial Performance & Budgeting:
- Establish the budget performance expected from each functional group, supporting each leader with the information and analysis they need to run their department's budget
- Coordinate the preparation of consolidated annual budgets and periodic forecasts
- Lead the monthly, quarterly and budget forecast processes in conjunction with the Director of F&O and the Leadership team by assisting in inputting forecasts, completing driver analysis, reconciling consolidation roll- up procedures and streamlining existing processes
- Support the annual audit of financial statements through preparing the year-end supporting package and providing the auditors with requested support and analyses
- Responsible for working with outsourced financial services on matters related to accounting and payroll
- Oversee financial risk assessment and analysis, ensuring proper insurance, financial policies and procedures, annual audits, and budget management processes are in place, including the budget planning cycle, record keeping and remittances
- Provide financial analysis that informs strategic decision making for existing and proposed areas of business, for guiding investment decisions, and developing finance strategies
- Support the Director of F&O in preparing the material to the Finance and Audit Committee of the Board of Directors and deliver comprehensive financial statements, budget performance reports and forecasts to be presented to the Finance Committee
- Fund Development support - Management and tracking of grant budgets, preparing grant budgets, financial reporting for grants and monthly donation reconciliations
- Meet/liaise with Fund Development and other teams on financial matters
- CRA and other applications and reports including HST and Property Tax Charity
Compliance & Analysis:
- Lead the month-end process to ensure actual results are supported and captured correctly; identify and explain any variances to forecast
- Develop and maintain processes to ensure forecasts are accurately reflected and create summary management reporting to distribute and inform key stakeholders
- Create ad hoc financial analysis for key stakeholders to deliver recommendations and resulting action items for the organization including variance and trending analysis
- Underwrite financial information in connection with the prospective purchase of new properties
- Maintain complete records of acquisition documents (legal, due diligence material, lender documents )
- Ensure compliance with Canadian accounting standards for not-for-profit organizations, CRA guidelines for charities and other applicable regulations
- Evaluate financial performance by comparing and analyzing actual results with plans and forecast
- Support the Director of F&O in writing the finance, accounting and compliance policies and procedures
- Oversee government submissions including T3010, HST, wage subsidies, payroll remittances and other required filings
- Financial processing, petty cash management, accounts payables for monthly reconciliation, reporting and audits, keeping track and filing of invoices and allocating expenses accordingly in the system
- Prepare documents for sign-off for ATM withdrawals, gift card distribution, EFTs and mail.
Qualifications
-
Professional accounting designation desirable but not a must (CPA/CA/ACCA)
- Degree in Finance or Accounting/Business Administration
- Minimum of 3 years’ experience managing and leading a Finance team
- Not for profit experience is preferred
- Knowledge of Generally Accepted Accounting Principles (GAAP) for Not-for- Profit organizations and CRA legislation
- Understanding of charitable sector governance policies and procedures
- Proficiency in Microsoft environment (365, Excel, SharePoint, Teams )
- Proficiency in accounting and bookkeeping software (QuickBooks; Sage )
