Information Specialist
Centre for Addiction and Mental Health
Toronto, ON
Job Number: 837932

Category: Administrative and Clerical Support

Positions Available: 1

Years Experience Required: 2

Location: Toronto, Ontario

Posted Date: Mar 8, 2019


Information Specialist
Child, Youth and Family Services

Position Description
The Child Youth and Family Services (CYFS) at CAMH is located in our Intergenerational Wellness Building at the redeveloped Queen Street Site of CAMH. As an integral part of the ambitious growth agenda for CAMH, the Child and Family Services clinics serve children, youth and emerging adults who have mental health and/or addiction challenges along with their families and caregivers. These services are closely aligned with our Research Centres including the McCain Centre for Child, Youth and Family Mental Health and the Cundill Centre for Child and Youth Depression.

Reporting to the CYFS Administrative Supervisor and Manager, the successful candidate will work collaboratively with the clinical teams in various services within the Child, Youth & Family Service to provide administrative, information management, and data reporting services in support of the service’s goal and objectives and to ensure the smooth and effective operation and information flow of the teams. This position requires a considerable degree of contact with external agencies, both in person and on the telephone as well as exercising the utmost discretion in maintaining confidentiality. Your accountabilities will include providing administrative, clerical, and system support to ensure the smooth and effective operations of the clinical teams, often acting as the first point of contact for the service. You will coordinate the preparation of mandatory and ad-hoc reports as well as maintain databases and run program activity reports. You will be involved in coordinating the scheduling of meetings, teleconferences and appointments as well as provide administrative support on a range of confidential organizational and client related projects and issues. You will also be preparing and managing clinical charts. You will support a healthy workplace that embraces diversity, encourages teamwork and complies with all applicable regulatory and legislative requirements. You may also be required to perform other related duties as needed and work flexible hours. This position is located at 80 Workman Way.

The successful candidate will possess a Community College diploma in Office Administration or a related discipline, plus two (2) years administrative experience. A baccalaureate degree in a health related discipline would be considered an asset plus experience in mental health and/or addictions. You will be able to work independently with minimal supervision and have excellent data and information management skills. You will be skilled in the ability to troubleshoot issues and solve problems with excellent written and verbal communication skills. You must be proficient with web-based databases and programs, Microsoft Office applications such as Word, Excel, PowerPoint, and the Internet. Familiarity with Cerner software systems, OHIP billing as well as electronic patient charting is essential. You must demonstrate sound judgment and the ability to interpret and apply policies and procedures. You will be able to work collaboratively within a fast-paced and dynamic team environment. Superior written and verbal communication, interpersonal and organizational skills to deliver exceptional patient care, is also necessary. Understanding of medical and pharmaceutical terminology is an asset. As the successful candidate, you must have experience dealing with clients/staff/external agencies from diverse cultural and ethnic backgrounds, and demonstrate high levels of interpersonal skill and diplomacy. Bilingualism (French/English) and/or proficiency in another language would be an asset.

Please note: This full-time, contract (1 year) position is part of the OPSEU Bargaining Unit.

Salary Range: $25.22 - $31.10 per hour

CAMH is a Tobacco-Free Organization.

CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee you will be expected to actively support CAMH’s teaching and research activities, in addition to supporting the clinical work of the hospital.

As an employment equity employer CAMH actively seeks Aboriginal peoples, visible minorities, women, people with disabilities, (including people with who have experienced mental health and substance use challenges), and additional diverse identities for our workforce.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should accommodation be required.