JOB POSTING #890514
Program Coordinator, Provincial Project
Toronto General Hospital
Temporary Full-time ( 1 year )
N5 $57,311 - $71,624 (based on experience and competencies)
As an integral member of the Eating Disorder:
Promotion, Prevention & Early Intervention (ED:PPEI) portfolio, the responsibilities of the PROGRAM COORDINATOR include: organizing and orchestrating program activities and projects under the direction of the Director, ED:PPEI (or designate); coordinating internal and regional meetings, and events; assisting in financial billing and payment activities; ensuring the efficient operation of the portfolio office; supporting the development of annual reports; performing cross-functional and other duties consistent with the job classification, as required.
- Schedules, plans and prepares materials for portfolio and regional working group meetings
- Coordinates complex scheduling of internal and external stakeholders for portfolio meetings, events, and working group meetings. External stakeholder meetings include: regional community based organizations and associated Prevention Specialists, provincial collaborative planning meetings; and project-based regional meetings (some of these are regularly scheduled and others are ad hoc to address particular issues and/or projects)
- Coordinates the planning of large regional multidisciplinary meetings and/or events including booking of venue or virtual platform, organizing technical requirements (AV), and development of event information packages
- Prepares and disseminates materials for meetings including agendas, minutes, supporting documentation, templates, etc.
- Completes documentation for reporting on meeting, review and event outcomes
- Manages multiple competing priorities, timelines and responsibilities of multiple programs, projects and services
- Prepares detailed project plans and supports implementation of portfolio projects as assigned
- Develops detailed project plans outlining project processes, deliverables and timelines, in consultation with the Director (or designate)
- Responsible for completion of assigned work in accordance with project plans. Flags for the Director(s) any challenges/barriers to achievement of plans against timelines and develop plans to mitigate these risks; escalates to Director any issues that cannot be mitigated independently
- Actively participates in all planning and implementation meetings and completes assigned work associated with allocated projects
- Coordinates and completes financial billing and payment activities under the direction of the Director
- Liaises with appropriate team members and personnel required to support budgetary activities
- Processes accounts payable and accounts receivable transactions; ensures expenses are paid in a timely manner; maintains up-to-date records
- Responds to financial correspondence on behalf of the portfolio
- Prepares supporting documentation within scope of authority, as required
- Ensures the efficient operation of the office
- Manages departmental information relating to computer resources and telecommunications; ensures appropriate action is taken to maintain an efficient and cost-effective work environment
- Establishes, implements and ensures appropriate systems are in place to enable work activities to flow smoothly; maintains a safe work environment
- Develops and communicates office procedures; acts as a resource person to the department on all office administrative and maintenance matters
- Requisitions office and other supplies; ensures supplies are accessible to portfolio personnel
- Performs cross-functional duties and other duties consistent with the job classification, as assigned and/or requested.
- Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner.
- At minimum, completion of a bachelors degree in an appropriate healthcare or business discipline or recognized equivalent required.
- Excellent organizational and time management skills required
- Excellent interpersonal skills required
- Excellent verbal and written communications skills required
- Ability to produce high quality work in accordance required
- Ability to work effectively and efficiently under pressure required
- Ability to use good judgment in assessing difficult situations required
- Ability to effectively handle confidential matters and materials required
- At minimum Over 4 years up to and including 6 years practical and related experience and/or N/A on-the-job training required.
- Experience in a Microsoft Office environment required
- Project management experience preferred
- Experience working in a health care environment an asset
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
December 23, 2021 CLOSING DATE: January 20, 2022
For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.