Job Summary
We are seeking a highly organized, detail-oriented, and proactive Human Resources (HR) Administrator to join our fast-growing company. The ideal candidate will possess excellent bilingual communication skills in English and Chinese, bringing a strong background in HR administration, recruitment coordination, and daily office operations. This role will provide vital administrative support across all aspects of human resources practices to ensure a compliant, organized, and positive work environment.
Responsibilities
- Recruitment Support: Assist with full-cycle recruitment by posting job advertisements, filtering resumes, scheduling interviews, conducting initial phone screenings, and coordinating the onboarding process for new hires.
- Payroll & Attendance Management: Monitor, track, and maintain daily employee attendance data; compile time cards and coordinate payroll cycles to ensure accurate hours are processed.
- HR Administration & Compliance: Assist in maintaining and updating employee handbooks and internal announcements; ensure standard HR processes align with provincial employment standards and workplace regulations.
- Performance Support: Help prepare and distribute performance evaluation materials and assist in tracking baseline team productivity metrics.
- Documentation & Record-Keeping: Maintain, organize, and audit secure electronic and paper employee records; draft professional internal memos, employment letters, and basic HR reports.
- Office Administration: Support core administrative functions, manage office supplies, coordinate corporate events, and assist with basic corporate expense tracking to ensure smooth daily office operations.
Experience
- Language: Professional fluency (both verbal and written) in English and Chinese (Mandarin) is required.
- Education: College diploma or Bachelor’s degree in Human Resources Management, Business Administration, or a related field is preferred. (
- CHRP designation is required.
- Experience: Minimum 1 to 3 years of progressive experience in an HR administration or general office administrative role.
- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint); experience using HRIS, payroll systems, or ATS (Applicant Tracking Systems) is a strong asset.
- Core Competencies: Solid fundamental knowledge of provincial employment standards; excellent organizational, problem-solving, and time-management skills with a high attention to detail.
- Attributes: High level of integrity, professionalism, and the strict ability to handle confidential and sensitive information with absolute discretion.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. We encourage applications from all qualified individuals and are committed to fostering a diverse and inclusive workplace as an equal opportunity employer.
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care
Ability to commute/relocate:
- Scarborough, ON M1V 1V2: reliably commute or plan to relocate before starting work (required)
Experience:
- HRIS or ATS (Applicant Tracking Systems): 2 years (preferred)
- HR: 2 years (preferred)
Language:
Licence/Certification:
- Driving Licence (preferred)
- CHRP designation (required)
Work Location: In person
