Female Administrative Assistant
The Elite Team - Re/Max Performance Realty Inc.
Mississauga, ON

Administrative Duties:

* Assist with the day-to-day operations

* Assist with incoming telephone calls and general office duties – must be cross trained on essential administrative duties

* Assist with marketing through social media and direct (flyers, postcards, newsletters, etc.)

* be knowledgeable about all details of all listings and modifications (training provided)

* prepare Market analysis or send listings to clients

* To provide technical support for all Team members, manage the database system and oversee/execute all prospect/client communications

* Intercept calls and provide assistance to those who require it (eg. Sellers, buyers, agents, etc)

* Prepare Home Evaluations, Listing forms and other required real estate forms

* Enter all leads paged to agents into contact management system and schedule follow with agent for Office Manager

* Book listing appointments, always filling out Qualifying Questions form

* Open file for each listing and buyer – include contracts, feature sheets, photos etc.

* Enter listing into contact management system with as much detail as possible and launch listing plan

* Order For Sale sign and appropriate riders and pick them up and deliver to required homes

* Load any price changes/extensions onto MLS System

* Update contact management system with details of all offers

* Enter sales in sales log

* Load property ads online

* Load property ads on newspaper site

* Follow up daily with all agents who have shown our listings in order to gather feedback

* Enter all showing data into the contact management system

* Follow up weekly via telephone with all our sellers to give them feedback from showings and to update them on any change in market conditions

* Prepare monthly listing feedback reports for agents

* Assist sales team in the evenings when necessary for voice broadcasting

* Schedule and confirm appointments with sellers for all Tour of Homes, one month in advance

* Obtain client testimonials (including a photo) and forward to Rainmaker for inclusion in advertising

* Launch Market Watch Newsletter for all past clients who are remaining within our real estate trading area

* Prepare advertising summary for listings

* Write and record all hotline scripts

* Attend weekly Monday morning meetings

Other Duties;

* Deliver feature sheets to sellers

* Drop off and pick up price reductions and extension forms

* Drop off keys to sellers when listing is sold/expired/off market

* Drop off courtesy keys

* Pick up commission checks from lawyer’s office

* Deliver any mail to post office

Required Work Experience and Skills;

- At least 2 year experience in similar position

- knowledge of real estate forms and TREB system

- Computer knowledge in online marketing, designing ads

- English language fluency a must

- flexibility in working hours

Job Type: Part-time

Salary: $15.00 to $16.00 /hour


  • Real Estate: 1 year (Preferred)
  • Social Media Marketing: 2 years (Required)
  • adminstrative assistant: 2 years (Required)


  • Mississauga, ON (Required)


  • English (Required)