Overview
We are seeking a dedicated and organized Office Keeper to ensure the smooth operation and maintenance of our office environment. This vital role involves managing administrative tasks, supervising office staff, and maintaining an efficient workspace that promotes productivity and professionalism. The ideal candidate will bring a proactive attitude, excellent communication skills, and a strong sense of organization to support our team’s daily functions. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic work environment.
Responsibilities
- Oversee daily office operations, including front desk management and reception duties, ensuring a welcoming atmosphere for visitors and staff
- Supervise administrative staff, providing training and development opportunities to foster team growth and efficiency
- Manage vendor relationships, coordinate supplies, and handle vendor inquiries to maintain office functionality
- Utilize QuickBooks for bookkeeping, payroll processing, invoicing, and expense tracking to ensure accurate financial records
- Maintain organized filing systems, manage document storage, and ensure compliance with record-keeping policies
- Oversee human resources functions such as onboarding new employees, managing employee records, and supporting HR initiatives
- Handle multi-line phone systems with professionalism, practicing excellent phone etiquette while directing calls appropriately
- Assist with budgeting activities and monitor office expenses to optimize resource allocation
- Support clerical tasks such as data entry, scheduling meetings, preparing reports, and managing correspondence
- Ensure the office environment is clean, safe, and well-maintained to promote a productive workspace
Requirements
- Proven experience in office administration or related roles with strong organizational skills
- Supervising experience in an office setting or team management role
- Proficiency with QuickBooks or similar accounting software for bookkeeping and payroll tasks
- Front desk experience with excellent communication skills and professional phone etiquette
- Knowledge of human resources processes including onboarding, employee records management, and HR support functions
- Familiarity with clerical tasks such as filing, data entry, scheduling, and document preparation
- Experience managing vendor relationships and handling multi-line phone systems effectively
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Ability to train staff members on office procedures and software tools like QuickBooks
- Basic understanding of budgeting principles related to office expenses
Join us as an Office Keeper and be a key player in creating an organized, welcoming workspace that empowers our team to succeed. Your proactive approach will help streamline operations while fostering a positive work environment built on communication, teamwork, and excellence.
Pay: $20.00-$25.00 per hour
Work Location: In person
