Contract Specialists
City Of Edmonton
Edmonton, AB
Job Number
: 36407
At the City of Edmonton - City Operations, the long-term success of our business is developed by the actions of exceptional leaders who exemplify our values of safety, respect, quality, excellence and the customer. As a leader, you will interpret, operationalize and sustain the vision and values. As a leader, you must inspire others to do their very best.

The Waste Services Branch is currently looking for Contract Specialists to achieve Departmental goals & objectives and maximize the operational/financial performance of the contracts.

Working as an agent for Council, Executive Leadership Team (ELT), City Operations Leadership team (COLT), the Contract Specialist will contribute to the Branch’s vision by performing a multi-faceted role. The role will be focused on procurement cycle management, contract lifecycle management, initiating & implementing continuous improvement initiatives, and supporting the Program Manager with managing various aspects of the portfolio. The ultimate outcome of this work is to improve the financial and operational performance of Waste Services’ contracts while mitigating risk.

The Contract Specialists will be responsible to execute against a department-wide Special Project whose scope includes existing contracts and new procurements. This position is responsible to:

Provide advice to business areas on procurement procedures, methods, and approaches; advises on competitive and non-competitive processes and recommends appropriate procurement strategies

Work closely with Operational Sections to analyze business needs

Complete in-depth contract reviews

Strategize and lead the implementation of new contracts

Ensure contractor and City are in compliance with the contract, Corporate policy, procedures and guidelines

Review compliance and completion of deliverables prior to formal contract closure

Ensure all contract management related documents are retained in accordance with City policy and approvals are obtained

Draft and finalize recommendations reports

Deliver presentations to leadership based on findings and recommendations

Develop and execute negotiation plans and strategies

Lead amendment process

Partner with operations branches to develop and support the execution of the procurement/contract strategies to ensure the best value

Perform and participate in engagement sessions with both internal and external stakeholders

Other related duties as required

Bachelor's degree in Commerce focusing in Supply Chain Management or a similar field is required

Minimum of six (6) years of directly related working experience in contracts management including three (3) years experience around procurement and contract management in a large complex organization is required

Knowledge and experience in Project Management is preferred

Excellent knowledge and understanding of procurement and contract management practices, policies, procedures, tender/contract law, and trade agreements

Ability to determine procurement/contract management strategies which are appropriate to requirements for existing and new contracts

Ability to plan and lead negotiations for existing and new contracts

Stays current with industry trends and evolving practices

Experience making decisions that efficiently add value and are achieved in tight time frames

Ability to effectively gather, synthesize and interpret multi-faceted information from a wide range of sources and perspectives

Ability to interpret, analyze, and make recommendations based on policies and processes

Ability to excel in a result driven environment that requires the prioritization of conflicting and complex deliverables

Ability to imagine, analyze and create a work that is of high value in evolving the organization

Ability to execute assignments that are complex, comprehensive, and requires extensive independence of action and judgement

Proficiency with SAP Reporting (MM, FI, PS), Project Management Tools/Applications (SmartSheets, Microsoft Project), Microsoft Office (Word, Excel, PowerPoint), Google Suite (Docs, Sheets, Slides)

Ability to develop and maintain effective and professional working relationships with colleagues, business areas and suppliers

Ability to lead and facilitate meetings with internal stakeholders and vendors

Ability to demonstrate our values of intrapreneurship, consultative approach, client service excellence, partnerships, and audacity in all thoughts, actions and behaviours

Ability to work effectively in a team environment.

Considerable skills in preparing and reviewing administrative and technical reports and in making recommendations

Exemplary interpersonal, customer service, communication (verbal, written, presentation), time management and organizational skills required

Excellent analytical, critical thinking, decision-making and problem-solving skills

The Edmonton Waste Management Centre has limited public transportation, therefore, supplying one's own car for transportation is required for commuting

Masters degree in Commerce focusing in Supply Chain Management or a similar field

Certification or coursework/training in procurement and contract management such as Supply Chain Management Professional (SCMP) from Supply Chain Management Association (SCMA) or Certified Public Procurement Officer (CPPO) from Universal Public Procurement Certification Council (UPPCC)

Knowledge of change management

We are an equal opportunity employer.

We welcome diversity and encourage applications from all qualified individuals.

This posting is for up to 2 permanent full-time positions.

Hours of Work: 33.75 hours per week, Monday - Friday

Salary: $44.339 - $55.726 (Hourly); $78,114.23 - $98,175.28 (Annually)

Talent Acquisition Consultant: PS/MZ

Classification Title : Senior Materials Management Specialist
Posting Date
: May 23, 2019
Closing Date
: May 29, 2019 11:59:00 P.M. (MDT)
Number of Openings (up to)
: 2 - Permanent Full-time
Union : CSU 52
: Waste Services
Work Location(s)
Various Locations

(City Wide)