Evening & Weekend Administrative Associate – Join VMA Psych’s Client-Centered Team
Are you a dynamic, enthusiastic, and organized professional ready to make a meaningful difference? VMA Psych is seeking part-time Administrative Associates to support our psychologists, psychometrists, counsellors, and management team during afternoon, evening, and weekend hours. This role is ideal for individuals who thrive in fast-paced environments, value empathy in client interactions, and are passionate about helping others on their journey to mental wellness.
Purpose & Key Functions
As an Evening & Weekend Administrative Associate, you’ll play a vital role in providing exceptional client service and supporting our clinical and management teams. Key responsibilities include:
- Client Engagement & Communication: Contact prospective clients, schedule appointments, respond to inquiries, and maintain our VMA standard of client care and communication.
- Operational Support for Clinicians: Assist in client management, communicate essential updates to clients and clinicians, and ensure smooth workflow for the clinical team.
- Reception & Client Welcome: Greet visitors warmly, manage high-volume phone and email communications, and handle check-ins and inquiries professionally.
- Scheduling & Calendar Management: Coordinate appointments, meetings, and calendars for clinicians and management staff.
- Administrative & Clerical Support: Perform essential clerical tasks such as document revision, meeting organization, report preparation, and data processing.
Qualifications & Skills
- Must be confident and outgoing on Client and Lead calls
- College diploma or equivalent in a related field.
- Minimum of one year of relevant experience in an administrative or client-service role.
- Strong communication skills with a client-centered, solution-oriented approach.
- Highly organized and detail-oriented; able to manage multiple priorities effectively.
- Self-motivated, action-oriented, and accountable.
- Ability to handle sensitive information with discretion and professionalism.
Why Join Us?
At VMA Psych, we foster a collaborative and compassionate environment, where team members are dedicated to providing innovative and effective mental health services. We believe in tailoring our approach to each client’s unique strengths and needs, and we work together to make a real impact in their lives.
What We Offer
- Competitive Pay and Regular Scheduling: Work part-time hours, Monday through Friday, 2:00pm - 7:30pm, and Saturdays 8:30am-4:30pm for a total of 20-30 hours weekly.
- Convenient Location: Our clinic is easily accessible, located near Renforth Station with parking on-site.
- Career Growth & Development: Opportunities to develop skills in healthcare administration and contribute to a dynamic and supportive team.
Compensation
- Salary commensurate with experience.
If you’re an outgoing, organized, and customer-focused professional excited about supporting mental health services in a meaningful way, we’d love to hear from you. Please apply with your resume and cover letter to introduce yourself to the VMA Psych team.
About VMA Psych
VMA Psych is dedicated to promoting positive change in the lives of our clients and community. We offer a range of psychological assessments, diagnostics, and treatment services to individuals, families, children, and adolescents with care, compassion, and professionalism.
Visit us at www.vmapsych.com to learn more about our practice.
Ready to make a difference? Join us today!
Job Type: Part-time
Pay: $20.00-$23.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- Dental care
- Extended health care
- On-site gym
- Vision care
Schedule:
- Evening shift
- Night shift
- Weekends as needed
Ability to commute/relocate:
- Toronto, ON: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's Degree (preferred)
Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
