General Administrator
Tapestry Opera
Toronto, ON
Location: Toronto, ON
Type: Full-time, permanent
Reports to: Executive Director
Salary range: $35,000 – $38,000
Submission Deadline: Sunday, March 3rd, 2019, 11:59pm

Tapestry Opera is seeking a highly-organized administrator to join our team!

The General Administrator will play a key role in supporting Tapestry’s artistic projects, marketing objectives, and senior staff, and will be instrumental in keeping the office and the organization running smoothly. You love spreadsheets, making schedules, communicating with artists, and contributing to a fast-paced and creative environment. You thrive as part of a team in a highly collaborative and artist-centred organization committed to creating socially engaged, exciting works of art.

We are looking for a detail-oriented administrator who is able to manage multiple deadlines, keep organized documents, and provide support for senior staff at Tapestry Opera.

Tapestry Opera is a professional theatre and opera producer that is Canada’s most prolific and rigorous commissioner and producer of new opera works. We are driven to not only cultivate new works, but to cultivate new artists and performance practices that positively evolve the genre, tapping into vital and relevant stories and diverse musical traditions as part of our mandate. We are the leading opera company in Canada in performing works by women and artists from diverse backgrounds and believe strongly in progressively reflecting and engaging the world we live in through our works and throughout all of our organizational activities.

Creation begins with multiple collaborations at the Composer-Librettist Laboratory (LibLab), where eight writers and composers are introduced and produce sixteen opera shorts under intense conditions. Successful partnerships may result in commissioning new full length works by Tapestry or by other producers. Evolution exists not only in the content and style of the music and text, but also in performance practice. Tapestry Explorations (Tap:Ex) is Canada’s premiere program for the evolution and advancement of opera performance practice and seeks inspiration from other art forms in both art and popular streams.

Things that matter to us:
You are a driver! You have your eye on your deadlines and are able to work with other staff to help you meet them.
We make art that is socially engaged – you have an understanding or lived experience of basic principles of equity and anti-oppression, and/or are interested and open to the process of learning
You are a highly motivated team player with a keen attention to detail and excellent organizational, time management, and problem-solving skills.
You are familiar with, or are confident in your ability to get familiar with, PatronManager (Salesforce)
You have a familiarity and ease working with Microsoft Office, Email, Internet
You have a positive attitude and willingness to learn.
You are a hands-on implementer with the ability to juggle multiple tasks in a fast-paced environment.
You have an interest in, and understanding of, the arts.
You are looking for work you’ll love. We do this because we are crazy passionate about it, and we like each other.
We are committed to equity in hiring and specifically encourage people from communities of colour, LGBTQ2S, Indigenous, disabled, and other equity-seeking communities to apply

What we Offer:
Comprehensive health benefits
Flexible hours and work-from-home days
Casual working environment
Unlimited vacation and paid time off
Open, transparent, and communicative office culture
Professional development opportunities

What you will do:
This is a comprehensive but not exhaustive list, in which there is room for growth in particular areas of interest to the applicant. As with any small organization, additional duties as required, within reason and subject to discussion.

Studio Management:
Handling all bookings of studio
Creating rental contracts
Managing calendar
Ensuring rentals run smoothly
Ensuring requirements are met, cleaning is completed, set-up restored (including LX) and that renters have all the necessary information about the studio
Assist with setup and tear down for Tapestry studio performances
Before and after inspections for damage deposit return
Managing studio email
Promotion of studio (in coordination with Marketing team)

Artistic Administration:
Scheduling of artists for workshops, rehearsals, performance dates availability, etc
Scheduling photo shoots, video shoots
Booking venues for workshops or rehearsals
Being on-site for workshops or rehearsals if required
Preparing for workshops/rehearsal
Printing scores/libretti if necessary
Any work that needs to be completed before the SM prep week begins

Contracting Artists:
Creating contracts and sending to artists
Following up to receive all signed contracts
Submitting to unions as required
Collecting bios and headshots in a timely manner

Creating and managing schedule of auditions
Being on-site contact for auditionees/applicants
Managing audition/application post, online sign-up process

Performance Assistance:
Compiling timelines for deliverables (set design, approvals, etc)
Creating draft rehearsal schedules for review
Patron Engagement Assistance

Box Office:
Assist with qualifying orders, fulfilling seating requests
Assist with managing ticket allocations

Patron Engagement:
Track and manage RSVPs to events
Participate in the creation and issuing of e-blasts through Emma online system
Office Management
Management of cleaning company
Day-to-day management of office space
Dealing with phone/internet as needed
Ensuring supplies are kept up to date
Placing orders/shopping for supplies as needed
Assisting with prep for meetings with board, stakeholders
Managing schedule of board room
Mailing, couriering, shipping as required
Managing info@ email address
Managing form responses to ED and AD emails
Regular paper filing and maintenance of online filing system
If this sounds like something that you could love, we’d like to hear from you.

Checklist: Please include as one complete pdf file, in this order:

Cover letter (hint, research the company) on why you’d like to work for Tapestry and why you think you’d make and excellent candidate for this role.
Up-to-date resume.
If you are invited for an interview, please be prepared to provide two references that we can contact by phone and/or email.

Email with your pdf attachment
and include General Administrator in the subject line.

Submission Deadline: Sunday, March 3rd, 2019, 11:59pm

We look forward to meeting you!