The Transitions Assistant provides support to the transfer credit department and Admission department. The incumbent will update computerized records with additional information presented to support the application for admissions and/or the transfer credit statement once in process. Will review additional data and ensure its accuracy and credibility e.g., authorizations obtained, appropriately dated, and stamped, correct codes and descriptions assigned. Works with specific computer modules and databases to monitor, create and update student records. The Assistant will also support the Admission teams with follow-up communications to coordinate information, maintain documentation and other reference information. Will support special requests for information and research. Updates on related systems modules to reflect an accurate admissions record.
High School Graduate with some related post-secondary courses.
Minimum 2 years' recent related experience (within the last 3 years) having worked in an assessment or related student services field where specialized analytical skills are required. Familiarity with regulations, policies and procedures relating to the education sector an asset.
Good oral and written communication skills including proof reading, ability to respond to enquiries in a clear and concise manner, strong interpersonal skills, attending accurately to detail, excellent organizational and time management skills to deal with high volume with strict deadlines and many competing priorities, exercising good judgment and initiative, ability to review and identify trends in data, good problem solving skills, ability to understand admission processing decisions and their consequences on the student record, search for anomalies and correct, working independently, performing effectively in small group or team situations, providing high level of service(s) to the community, ability to maintain confidentiality, accurate on-line data entry skills, demonstrate ability to update, retrieve, and verify information on a large computerized records system (e.g. MS Access databases, Student Information System), Updates, creates, and maintains MS Access database(s) to perform information searches in hard and soft copy environments, ability to work effectively under pressure of high volume with strict deadlines, intermediate knowledge of database management systems and spreadsheets e.g., MS Access, MS Excel.
Demonstrated commitment to the values of Student Success: Collaboration, Care, Accountability, Respect, Innovation, Inclusion and Excellence. Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: 8:30am to 4:30pm, Monday to Friday. Summer: 8:30am to 4:30pm, Monday to Thursday. 8:30am to 3:30pm, Friday before May long weekend to Labour Day Weekend. Occasional overtime will be available. What are the peak periods for this position? February to August. Is there any change of hours during peak periods? No. Hours during peak periods: same. Is there any time during which vacation is restricted? Yes. Define the restriction: Vacation restriction is maximum 1 to 2 weeks during the peak period. Approval for vacation will depend upon operational requirements.
In order to be considered as an internal applicant, York University employees in the YUSA-1 bargaining unit must apply for jobs through the Employee Career Portal - YU Hire.
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to apply for jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. this is referred to as the 'Posted Date' on the job the posting. This applies to YUSA-1 internal and YUSA-1 Concurrent postings. Please refer to the 'Posting Intent' on the job posting.
If not filled by an employee in the YUSA-1 bargaining unit, employees in the YUSA-2 bargaining unit who have applied within the first 5 days from the 'Posted Date' will be given preference.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.