Human Resources and Accounting Clerk
Quality Hotel and Conference Centre
Fort McMurray, AB

We are looking for a Permanent, Part-Time Human Resources and Accounting Clerk at the Quality Hotel & Conference Centre in Fort McMurray, AB.

Working under the direction of the General Manager and Controller the Human Resources and Accounting Clerk is responsible for effective administration of bi-weekly payroll, benefits program as well as enhancing the associate environment through proactive communication and assisting with the administration the Hotels policies and procedures. In additional the Human Resources and Accounting Clerk is responsible for the maintenance of the Accounts Receivable ledger, ensuring timely payment of invoices and prompt follow up with accounts and completing the daily cash outs of the hotel.

HR Duties & Responsibilities:

  • Preparing and processing accurate bi-weekly payroll information, including review of timesheets for accuracy with vacation, overtime and statutory holiday schedules;
  • Responsible for transmitting payroll processing payroll for 50 plus employees
  • Administers and coordinates the recruitment process by posting positions, applicant screening, interviewing, conducting reference checks and completing offer letters and applicable paperwork for all new hires when needed
  • Year-end reporting – T4 forms to employees and annual reporting to government entities
  • Updating and maintaining PayWorks with any new hires, employee changes, leaves, terminations, etc.;
  • Ensure accurate and current reporting, including reviewing and processing approved changes to salaries, benefits eligibility/costs and employment status;
  • Ensuring compliance with all provincial and federal regulations as it pertains to statutory tax deductions
  • Chair of the Joint Health & Safety Committee, duties include the preparation of all incident and accident reports, preparing for quarterly meetings, keeping polices and OH&S binder.
  • Ensure confidentiality of payroll and other sensitive information
  • Ensuring enrollment, terminations and updates occur regularly to group benefits programs including SunLife and Group RRSP plans;
  • Preparing monthly reconciliation reports for group benefits programs, identifying discrepancies and correcting any gaps or missing deductions;
  • Proactively communicating with employees on STD, LTD, Maternity Leave or other leaves with respect to the impact on their benefits and how to continue contributions if they remain active on the plans;
  • Assisting employees with any claim issues and questions with SunLife
  • Ensuring HR processes and procedures are adhered to as they relate to payroll & benefits;
  • Ensuring Human Resources records are accurate, confidential and up to date;
  • Participate in planning and executing quarterly staff functions or events
  • Proactively communicating with employees regarding the EFAP Program, and various other policy and procedure changes
  • Prepare interoffice memos and other communications to be distributed to associates
  • Administer new hire orientation when required

Accounting Duties & Responsibilities:

  • Daily counting of cash deposits and bank submissions
  • Preparing deposits to be sent to bank
  • Responsibility for and maintenance of Hotel main float
  • Daily reconciling of cash and preparation of over/short reports and due backs
  • Maintain Accounts Receivable ledger, ensuring timely payment of invoices and prompt follow up with accounts.
  • Daily posting of Catering event BEO’s and ensure all are properly posted to group masters
  • Reconcile and process Out of Pocket Expense receipts
  • Other projects/duties as assigned

Preferred Education & Qualifications:

  • Post-secondary education in Business or Human Resources or Accounting
  • Minimum 1 year of experience in administrative role required
  • Demonstrated analytical, organizational, and problem-solving skills;
  • Detail oriented and accurate in execution, ability to work well under pressure and with minimal supervision;
  • Exceptional interpersonal skills with the ability to develop strong working relationships with persons at all levels within an organization;
  • Excellent communication skills - oral and written;
  • Ability to work with a high degree of discretion and tact in handling confidential matters;
  • Thrives in a fast-paced work environment, maintains a positive frame of mind and sets an example of professionalism for other employees;
  • Intermediate to advanced level MS Excel & MS Word. Some knowledge of MS PowerPoint preferred.

Working Conditions:

  • This is an hourly position, consisting of 24-32 hours per week in an office environment

Job Type: Part-time

Salary: $22.00 to $26.00 /hour

Experience:

  • accounting: 1 year (Preferred)
  • Payroll: 1 year (Preferred)
  • Human Resources: 1 year (Preferred)