As a key member of GFL’s dynamic team, the Office Administrator is a personable professional with a proven track record providing exceptional front-facing support. The role provides administrative support to the entire office. The successful candidate will demonstrate exceptional customer service and communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusiastic individual who presents themselves with a professional demeanor and a positive attitude, with very high attention to detail.
Key Responsibilities:
- Ensure the efficient operation and coordination of the Raleigh corporate office (200+ employees)
- Vendor management; act as a point of contact for office services vendors and contractors
- Create purchase orders, process monthly invoices in a timely manner, and conduct investigation to resolve any billing inquiries or discrepancies
- Maintain accurate and up-to-date distribution phone list and office floor plans
- Complete data entry tasks with high accuracy
- Coordinate effective space planning including the assignment of work areas and utilization of new space and recommending necessary changes to Manager as required
- Determine facilities maintenance requirements and implement accordingly (HVAC maintenance, carpet cleaning, kitchen appliance maintenance, etc.)
- Maintain inventory levels for kitchen, office and mailroom supplies and replenish accordingly, liaising with the Corporate Receptionist to process new orders
- Maintain cleanliness of overall office and administer service requests with building facilities as required
- Submit expense reports for corporate leaders as required
- Effectively communicate and work alongside office services team to coordinate needs of the entire office and resolve issues immediately
- Establish good mutually supportive relationships with all employees in the corporate office, through formal and informal networking
- Plan and assist with the coordination of office initiatives and events, sending office-wide announcements as requested
- Act as reception coverage when Corporate Receptionist is away
- Manage mailroom, efficiently processing and distributing all inbound mail and outbound courier requests
- Proactively identify solutions to improve current processes by bringing forward new ideas to Manager
- General office duties as assigned
Requirements:
- Minimum 1-2 years of related work experience in office administration, customer service, or reception
- Business Administration diploma, certificate, or equivalent experience
- Ability to maintain a friendly and welcoming personality
- Excellent computer skills with a high degree of proficiency with Microsoft Office (MS Outlook) and willingness to learn new applications
- Ability to work autonomously, multi-task, and work in a fast-paced environment
- Demonstrated ability to prioritize tasks and manage deadlines calmly with frequent interruptions in an active office
- Excellent interpersonal and written communication skills with ability to engage in friendly and professional correspondence with all levels of leadership within the organization
- Ability to work well in a team environment
- Strong attention to detail and proactive problem-solver
- Self-starter with a desire to learn and take on new responsibilities
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [email protected]
