Marketing: Proposal Specialist

Ecosystem
Toronto, ON

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Job details

Full-time
2 days ago

Benefits

Designated paid holidays
Paid time off
Employee assistance program

Skills

Microsoft Powerpoint
Microsoft Word
French
Microsoft Excel
Writing skills
English
Analysis skills
Project management
Bachelor's
Communications
English
Adobe InDesign
Business
Communication skills

Full job description

Who we are

At Ecosystem, everything starts from these convictions: to take responsibility and guarantee the final result. That's why we take care of the engineering and construction of projects, from design to execution, to commissioning. Nothing stops us from responding effectively to the energy and decarbonization challenges of the built environment.

Ecosystem's achievements include major energy improvement projects, including those at Montreal's Olympic Park, San Diego's Petco Park and New York's International Tailoring Company Building.

Who you are

You are a skilled and persuasive writer and editor, adept at presenting complex information in a clear and convincing manner. A strategic thinker, you balance creativity and organization to create engaging and informative content. You thrive as part of a multidisciplinary team committed to excellence, collaborating and communicating with colleagues across functions and across the continent.

What you'll do

We are looking to add a Proposal Specialist to our expanding client acquisition team. Central to the role is developing written and visual content for client acquisition, from new business pitches to RFP (Request for Proposal) responses and detailed engineering studies. You’ll help us articulate our value proposition in our distinctive voice to prospective, new, and existing clients: leaders in education, healthcare, and industry who are as committed to modernizing energy systems as we are. You will collaborate with teams in the US and Canada, focusing on Quebec and Ontario and supporting the US, reporting to the Director of Marketing Communications.

Specific responsibilities

Contribute with your colleagues across the entire business development cycle, from early-stage presentations and studies to RFSQs/RFPs and business proposals.
Participate in proposal strategy sessions to determine the proposal response approach and concept by identifying and clarifying requirements, opportunities, and needs.
Coordinate and communicate proposal development activities among internal team members and external partners.
Meet deadlines by prioritizing schedules for information gathering, writing, editing, design, reviews, and approvals; coordinate contributor requirements and provide proposal status updates at review meetings.
Edit for quality, clarity, and impact, working with graphic designers and illustrators to maximize visual communication.
Bring editorial and organizational best practices applicable to our context, create an accessible and user-friendly environment, maintain content and information libraries, coach and train colleagues.
Maintain quality standards for readability, consistency, accuracy, and tone.
Improve results by evaluating and redesigning processes, approach, coordination, and templates; implement changes.
Lead awards applications for existing projects

Your profile

University degree in Writing/Communications, English Literature, Journalism, or Business.
5+ years’ relevant experience, especially managing RFPs and editing professional and persuasive writing.
MS Word, PowerPoint, and Excel skills.
Familiarity with Adobe Suite, especially InDesign.
Previous experience in energy/infrastructure/engineering or other professional services firm an asset.
Interest in emerging technologies and sustainability
Superior persuasive writing and editing skills
Strategic and analytical abilities as well as creativity and curiosity
Impeccable attention to detail with a methodical approach.
Outstanding interpersonal and communication skills and team orientation, with patience, resilience, and flexibility.
Excellent project management skills. Must be able to prioritize workload and meet deadlines.
Bilingual French and English preferred but not required.

What we offer

Generous paid time off program: a minimum of 15 days of vacation, 5 personal days, 10 statutory holidays, plus a week off to recharge during the holiday season.
Group insurance from day 1 (health, eyesight, teeth, life, ADD) and easy access to health support via Telemedicine and the Employee Assistance Program with a 60% employer contribution.
Employer contribution to the Retirement Savings Plan.
People-centric culture: We embody our values through committees in diversity, equity and inclusion, social responsibility (CSR), innovation and social engagement, and we celebrate our collective successes at events like Ecofest.

The masculine gender is used indiscriminately for the sole purpose of lightening the text.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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