Under the direction of the immediate supervisor, receives, sorts, verifies, prepares and processes various documents related to purchasing, invoicing, accounts receivable or other accounting matters. Using computerized information systems, performs data entry necessary to update accounts and files. Verifies and corrects data transmitted.
Receives and sends, sorts, verifies, processes and prepares various accounting documents such as purchase orders, invoices, cheque requisitions, receivables, etc. Assigns transactions to correct accounts and sub-accounts. Ensures that documents are accurate and have been approved by the relevant authority. Performs calculations and makes corrections where necessary.
Using computerized information systems, performs data entry necessary to update accounts and files. Opens accounts according to specific instructions. Reviews validation reports produced by the system. Verifies and corrects data transmitted. Scans documents and verifies scanning quality.
Maintains and queries databases. Reviews and corrects data.
Sorts, codes, files and matches documentation according to established methods. Follows up on orders. Investigates any discrepancies within established procedures. Obtains and provides factual information related to sphere of activity by telephone or in person. Refers unusual cases to person responsible.
Reconciles statements and participates in the reconciliation of accounts.
Requests security back-up copies of computerized information systems.
Types cheques, forms and lists. Performs calculations applying appropriate rates for conversion, time duration, and financial period. Converts amounts from or into Canadian dollars according to exchange rates.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
EDUCATION AND EXPERIENCE:
1 year of related experience
Other Qualifying Skills and/or Abilities:
Demonstrated attention to detail. Proven ability to transmit and receive information accurately. Experience maintaining accurate record keeping. Proven knowledge of Microsoft Work, Excel and Outlook. Accounting background and experience with administrative duties an asset. Organization skills with ability to prioritize and meet weekly and monthly deadlines. English and French spoken and written.
Minimum Education and Experience:
DEP - Business Administration 1 Year Related Experience /
(MUNACA Level 05A) $20.63 - $28.45
Hours per Week:
33.75 (Full time)
Director of McGill-Queens University Press
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, email@example.com or 514-398-3711.