Reporting to the Manager, Crew Resources and Manager, Pilot Training, the Pilot Training Planner is responsible for all yearly, monthly and daily training planning for all Pilots.They will work alongside the Crew Planners and the Flight Ops department with the use of the Navblue PBS system for pilot training bidding, and the Navblue Ops & Crew (N-OC) system for plotting and tracking pilot training.
TASKS & TARGETS:
Become a frequent NavBlue – Ops & Crew (N-OC) user
Review, cross-check and submit manual crewing hours to payroll
Develop a strong understanding of the Flight Operations Administrative Guidelines(FOAG)
Produce reports using crew tracking system to assist with payroll audits
Become proficient with developing crew payroll system
DUTIES AND RESPONSIBILITIES:
Projections and planning for all Pilot Training;
Tracking and managing the scheduling of all Initial, Recurrent, Specialty, Requalification and Upgrade Pilot Training, including classrooms, instructors, resources, etc.
Coordination with various internal departments and with external vendors for training they provide to Porter Airlines’ pilots;
Coordination with the Manager, Pilot Training on all matters related to training;
Managing the seniority training bid via the crew bidding software (Navblue PBS);
Plan, plot and manage all Upgrade and Initial Line Indoctrination pilot training using crew management software (N-OC);
Liaise with Transport Canada to request extensions on training as required;
Track completion of training and ensure that appropriate parties are notified if a candidate fails or does not complete training, and coordinate with various individuals to set up remedial or additional training, as required;
Coordinate with Records Administrator to help ensure training records are up-to-date and accurate; including conducting and assisting in audits;
Track and report qualifications for newly upgraded Captains and initial First-Officers;
Monitor currency of pilots in consultation with Flight Operations internal regulations, as well as standard Canadian Aviation Regulations (CARs);
Assist Manager, Pilot Training and Manager, Crew Resources with preparations of their annual budgets;
Providing courtesy reminders to the pilots and make training schedules available on-line;
Input scheduling and pay changes in crew scheduling software;
Plan and adjust monthly schedules for Training Captains and Approved Check Pilots;
Occasional availability outside of regular office hours when necessary;
Actively participates in Porter’s Safety Management System (SMS) including, reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy;
Additional duties as assigned by the Manager, Crew Resources.
BEHAVIOURAL COMPETENCIES:
Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others
Teamwork: Working collaboratively with others to achieve organizational goals
Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers)
Initiative: Proactively identifying issues and working with others to devise solutions
Results Focus: Focusing efforts on achieving high quality results in a manner complementary to the company
Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus
TRAINING: Successful candidates will be enrolled in a combination of in-person training as well as virtual training during their onboard period into the role, with all required computer equipment provided in advance of the effective start date.
QUALIFICATIONS:
Minimum 1 year experience as a Crew Scheduler/Planner (or other relevant planning or operations experience)
Knowledge crew management and preferential bidding software (i.e. CrewTrac, FLICA preferred, but not required)
Knowledge of Canadian Aviation Regulations related to flight crew
Proficient in Microsoft Office Suite and Google Suite/Shared Drives/Gmail
Strong organizational skills, attention to detail, and effective time management
Superior interpersonal and communication (written and verbal) skills
Excellent decision-making ability
Self-starter with high motivation
Impartiality, integrity, tenacity, diplomacy and self-reliance are key attributes
Ability to work well independently and as part of a cohesive unit
Positive customer-focused attitude, excellent organizational skills and attention to detail
Strong technology background preferred
Mandatory COVID-19 Vaccination