Job Summary
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will manage daily office operations, provide exceptional customer service, and support administrative functions to ensure smooth workflow. This role requires strong computer skills, proficiency in office software, and the ability to handle multiple tasks efficiently in a fast-paced environment.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing, document proofreading, and general clerical tasks to support office operations
- Provide customer support via phone, email, and in-person interactions, ensuring excellent phone etiquette and customer service standards
- Support appointment scheduling and coordinate meetings or events as needed
- Maintain organized office supplies inventory and order necessary materials
- Marketing and Social Media
Qualifications
- Proven experience in office administration or clerical roles, preferable in Real Estate
- Proficiency in Microsoft Office Suite (Word, Excel, PDF Editor), Google Workspace, and QuickBooks, Monday software work platform.
- Strong computer skills with the ability to perform data entry accurately and efficiently
- Excellent organizational skills with keen attention to detail for proofreading and document management
- Experience with multi-line phone systems and front desk operations
- Demonstrated customer service skills with professional phone etiquette
- Experience with marketing, social media, and content creation.
- Ability to handle multiple tasks simultaneously while maintaining a high level of accuracy
- Previous experience in admin positions, or real estate bussines
- Strong organizational skills, typing speed, and ability to work independently as well as part of a team
Skills
- Experience with CRM systems such as Monday.com, or similar platforms.
- Proficiency in Microsoft Office Suite (Word, Excel, PDF Editor), Google Workspace, and
- Familiarity with Canva, DocuSign, BrokerBay, Matrix MLS, and social media management tools is an asset.
- Comfortable learning new technology and software systems.
- Marketing, social media, and content creation
Pay: $21.00-$23.00 per hour
Work Location: In person
