Job Overview
Rossbrook House is hiring an Administrative Assistant.
The Administrative Assistant provides a variety of reception, clerical, administrative, payroll, accounting and data entry activities in support of all aspects of Rossbrook House with a focus on Human Resources, Board support and front-line public relations.
The Administrative Assistant prioritizes and schedules tasks to ensure efficient operation, including handling incoming and outgoing correspondence, ordering/maintaining office supplies, arranging meetings, maintaining various filing and diary systems and dealing with members of the Board of Directors, all staff, and general enquiries from the public. They exercise initiative, judgment, confidentiality and discretion in all assigned responsibilities and tasks.
Responsibilities include:
· Reception and Program Support- includes greeting visitors, answering phones, receiving, recording and assisting in the disbursement of donated goods and making direct decisions guided by policies and procedures,
· Executive and Board support- Controls forms and offices supplies; prepares, copies and distributes documents for Leadership team, staff and board; facilitates set up for Rossbrook Board and committee meetings; communicates Board and Committee meeting times, locations and changes; gathers all needed materials and hospitality needed for Board meetings and sets up appropriately at the location.
· HR Support – Entering payroll hours, maintaining vacation, illness and leave records of all staff.
· Accounting and Statistics Support.
- Building /Program Support – Collaborating and planning with staff on decorating, support ensuring necessary supplies are in place for special events.
Candidates should have:
- High School Completion and an Administrative Assistant Diploma or equivalent
- Related Job experience with minimum 2 years’ experience
- Team experience working on projects or special events
- Examples of written work
The successful candidate will be required to obtain satisfactory Vulnerable Persons Sector and Child Abuse Registry Checks.
Wage is dependent upon experience and will be discussed with those during the interview process.
Email your resume and cover letter to: [email protected] or mail or drop off at Rossbrook House, 658 Ross Avenue, Winnipeg, MB R3A 0M1, attention: Admin Assistant Posting
Closes Friday, July 10 at 4:00pm.
Pay: $20.92-$23.50 per hour
Benefits:
- Company events
- Dental care
- Employee assistance program
- Vision care
Work Location: In person
