POSITION SUMMARY (detailed job description available upon request)
This position will be responsible for developing and maintaining the schedules for all departments and replacement coverages for staff sick calls and absences in Kronos scheduling system and soon Synerion scheduling. Responsible for entering in approved vacation requests and reporting to a multi-disciplinary leadership team. Must be familiar with a unionized environment and have knowledge of different collective agreements. Works in accordance with all the policies and procedures of the John Noble Home. While performing any and all duties of the position the employee will work in a safe and healthy manner and will follow the regulations outlined in the Occupational Health and Safety Act as outlined in the organization Health & Safety Policy, Infection Control and safe work procedures.
KEY RESPONSIBILITIES (but not limited to):
- Maintaining master schedule
- Job postings and awards
- Updates and modifies schedules when required
- Receives, records and arranges for replacement staff of all sick calls, utilizing job classifications and seniority lists as per collective agreement
- Good understanding of all collective agreements
- Update all forms for Staffing e.g., seniority call in sheets, priority sheets, etc.
- Establishes an on-going communication system for recording sick calls and their replacement for each department. Additionally, seeks advice from the Department Head regarding problematic issues
- Perform clerical duties as needed
- Assist with covering reception breaks/lunches
KEY QUALIFICATIONS (but not limited to):
- One year certificate from college or technical school (Business/Computer skills); or three to six months related experience and/or training; or equivalent combination of education and experience.
- Knowledge of and previous experience with scheduling and creating schedules
- Demonstrated computer expertise with intermediate level in Word, Excel and Outlook
- Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA
- General knowledge of payroll processes and collective agreements
- High level of data accuracy
- Excellent organization and time management skills with the ability to prioritize workload in a busy environment
- Strong interpersonal and communication skills both verbal and written
- Demonstrates a professional and positive attitude toward supporting internal customers
- Demonstrated ability to work effectively with frequent interruptions
As a condition of employment, candidates must submit a current Vulnerable Sector Check (dated within the last 6 months) from their local police service before employment can begin. Applicants must also provide proof of a negative result from a 2-Step TB Skin test (dated within 6 months) before employment can begin.
Job Types: Full-time, Permanent
Pay: $24.77-$26.01 per hour
Expected hours: 37.5 per week
Benefits:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Schedule:
- Monday to Friday
- Weekends as needed
Education:
- Secondary School (required)
Work Location: In person
