Who we are:
Markham Stouffville Hospital (MSH) is one of Ontario’s leading community hospitals. Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 435,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).
Our 526 physicians, 28 midwives, 2,400 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond.. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Are you ready to join us?
Who you are:
You are an innovative and patient centered individual who provides excellence within their profession
You are a team player with excellent communication, critical thinking and customer service skills
You have vision, flexibility, transparency, honesty and practicality
You are organized, accurate, able to multi task and meet deadlines
You support the patient experience, your colleagues and others cultural and spiritual beliefs
You encompass MSH’s core values and live the words of Respect, Trust, Commitment, Compassion and Courage
What we need:
We are looking for a highly motivated, organized individual to provide administrative support to the Interprofessional Practice and Education Program. You have demonstrated initiative in your past positions with proven interpersonal and collaborative skills and are able to work effectively both independently and as a team member. Experience working in a fast-paced environment with demands on flexibility, initiative and professionalism will be essential.
Responsibilities will include:
Coordinating and supporting multiple meetings: Preparing meeting materials (drafting agendas, preparing meeting packages, recording and writing minutes) while coordinating all logistics
Drafting and composing various correspondence, reports, presentations and proposals on behalf of the Progrogram as required
Support payroll and scheduling activities for the program
Support large scale projects including development of project charter templates, and data analysis graphs
Providing support to any program/corporate events (i.e. meeting rooms, liaison with speakers, catering)
Managing the schedule of the Program leaders including foreseeing conflicts, conference application/registration, and preparing expenditure reports
Maintaining a database of all regulated health professional’s registration status with their applicable regulatory college
Maintaining Distribution Lists
Maintaining system policy manuals including tracking approvals and distribution; key system user of program specific software
Providing support to virtual meetings
General secretarial duties including data entry, photocopying, filing and processing of incoming and outgoing mail; managing office supplies
Processing, managing and follow-up of Plexxus requisitions including cheque requisitions, purchasing requisitions and employee reimbursements
Providing other support as required
The successful candidate will need to be available to work Monday - Friday, 7.5h Day shift. Please note schedules may change due to operational needs.
Pay Band R: $27.33 - $32.64 per hour.
What you bring to MSH:
Completion of Community College Administrative (Secretarial) Diploma required
Medical terminology certificate an asset
Recent experience in an administrative assistant role in a healthcare environment required
Proficient computer skills, using MS Office (Word, Excel, PowerPoint, Visio, Publisher); working knowledge of Meditech
Must demonstrate high initiative and efficiency with attention to detail
Well developed customer service focus with the demonstrated ability to work collaboratively within the team
Excellent communication skills (both verbal and written) and the ability to demonstrate good public relations with staff and external partners
Excellent organizational, time management, office management, problem solving and interpersonal skills
Evidence of ongoing professional development, continuing education and leadership experience
Demonstrated excellent critical thinking and problem solving skills
Demonstrated good attendance record with the ability to maintain this same standard
Demonstrated commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, health and safety legislation and best practices and completing relevant mandatory education as required
Markham Stouffville Hospital takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values. Furthermore, Markham Stouffville Hospital is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.