Operations Analyst
Town of Georgina
Georgina, ON
Responsible for collecting, managing and analyzing data to support the Town’s asset management strategies for: linear
infrastructure (roads, bridges, sidewalks water distribution, wastewater collection and transmission, Stormwater
management, street lights road signs, municipal street trees and other ROW features); Corporate Fleet and Equipment:
Municipal Parks, Recreation and Waterfront assets. For full details, please see attached job description.

Minimum Qualifications:
Three (3) year College Diploma or University Degree in a relevant discipline (Data Analytics, Geomatics, Engineering) from
an accredited College or University; Asset Management Training and Certification from a recognized Institute or College.

How to apply:
Qualified applicants are invited to submit a resume, identifying the Job Title and ID# 2019.162 in the subject line. Please
apply in confidence by November 24, 2019 at 11:59pm to careers@georgina.ca.

Committed to diversity and a barrier-free environment:
The Town of Georgina is an equal opportunity employer and we will accommodate the needs of applicants under the
Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the
recruitment and selection process. Please advise the Human Resources Office to ensure your accessibility needs are
accommodated.

We thank all candidates for their interest, however only those being considered will be contacted.

JOB DESCRIPTION - Operations Analyst

PRIMARY FUNCTION:
Responsible for collecting, managing and analyzing data to support the Town’s asset management strategies for: linear
infrastructure (roads, bridges, sidewalks water distribution, wastewater collection and transmission, Stormwater
management, street lights road signs, municipal street trees and other ROW features); Corporate Fleet and Equipment:
Municipal Parks, Recreation and Waterfront assets. The Incumbent will maintain corporate asset inventories and databases
using GIS tools, service request and work order systems, financial reporting systems, corporate asset management
software, and other data management tools. The incumbent will develop decision frameworks, business processes and
tools to support capital and operating budget development, asset repair and replacement prioritization, risk analysis, Key
Performance Indicator reporting for service levels, and life cycle costing. The incumbent will collaborate with internal teams
and manage consulting services to complete various types of projects including: condition assessments, lifecycle analysis
and forecasts, development of operations and maintenance standards; capability and gap assessments; capital and
operating budget forecasting; and other technical studies.

SUPERVISION RECEIVED:
Manager of Asset Management & Technical Services

DIRECTION EXERCISED:
None

WORKING PROCEDURES:
1. Operational/Program Functions:
  • Supports the implementation of the Town’s Asset Management Program through collection and analysis of data.
  • Manages and updates databases for all corporate infrastructure assets (including new, replacement and rehabilitation)
  • Supervises asset management data collection activities undertaken by staff and external contractors to ensure data
integrity.

  • Undertakes regular review and evaluation of equipment, critical system performance, maintenance practices,
processes and procedures to determine efficiencies, cost savings, and continuous improvement.

  • Analyses and reports to Management on utility billing information such as Region of York water supply and wastewater
treatment, municipal water/wastewater billings, flow monitoring data, electricity consumption, fuel consumption,

operating materials/supplies usage, financial records etc.

  • Establishes asset operating and maintenance planning and lifecycle costing.
  • Recommends appropriate resources required for asset management activities to improve and optimize maintenance
practices (e.g., labour, spares, special tools and equipment, hardware, software, training).

  • Identifies gaps, opportunities, and risks associated with assets; obtains input and requirements from other staff and
makes recommendations for process improvements.

  • Collects, processes and analyses data to support planning and development of asset management strategies, and
prepares reports to provide effective business information.

  • Undertakes projects to support the implementation of asset information management technology and data strategies.
  • Develops predictive, preventive maintenance strategies and performance measures for assets in collaboration with
staff.

  • Develops, implements, and monitors a standard preventive maintenance program to ensure consistent maintenance
practices, standards, and work plans for the all Operating Divisions, per equipment and standards and legislation.

  • Reviews and ensures quality of the Risk Registers and Risk Mitigation Plans for critical municipal infrastructure. Has
responsibility to ensure all changes are captured, logged, and dispositioned.

2. Data Management and Analysis

  • Gathers, creates and compiles data for integration into the Town’s Geographic Information System (GIS), Service
request system, Computerized Maintenance Management Systems, SCADA and supports regular upgrades to those

systems

  • Organizes and implements datasets for specific projects based on departmental needs.
  • Performs spatial and attribute data processing; data capture, data validation, transformation, data analysis, reporting
and mapping.

  • Manages the acquisition and distribution of digital data and mapping for internal and external customers.
  • Analyzes data pertaining to assets (condition, criticality, age) to plan for future operations, growth, renewal and
replacement.

  • Collects and manages as-built asset information and records for all municipal capital works projects, capital works
constructed by other (subdivision and site plan development), and major maintenance projects.

  • Supports the development and on-going implementation of data collection programs undertaken by lower-tier
municipal partners in York Region, upper-tier municipal partners (York Region), Provincial/Federal partners, and other

Agencies including Conservation Authorities, and utilities.

  • Interprets engineering drawings, as-built drawing sand records, mapping, technical reports and other data sources for
GIS database development efforts.

  • Maintains hardcopy and digital files for the organization.
3. Capital Works and Maintenance Project Delivery functions

  • Develops and manages administration of preventative maintenance contracts and reactive maintenance contracts
related to municipal infrastructure. Recommends hiring of outside consultants and contractors; prepares terms of

reference; monitors expenditures and provides oversight of project, consultants and outside contractors.

  • Provides information to staff and consultants undertaking design work for Capital Works Projects including the
provision of mapping, as-built drawings, technical reports, asset inventories, asset condition assessments and other

data in the Town’s possession.

  • Coordinates and resolves program/project issues to minimize impacts on project schedule, cost and budget. Monitors
projects to assure they are completed within guidelines and objectives.

4. Business Planning and Budget Functions

  • Assists the Manager of Asset Management & Technical Services in preparing annual capital and operating budgets by
providing mapping, as-built drawings/records, technical reports, asset inventories, asset condition assessments and
other data in the Town’s possession; recommending repairs, replacements or improvements based on the asset
condition and lifecycle cost analyses.,

  • Assists the Manager of Asset Management & Technical Services in preparing annual business/work plans, service plans
and staffing proposals.

  • Prepares information to support the corporate financial strategies and master plans including: Asset Management Plan
(O.Reg. 588/17), Drinking Water System Financial Plan (O.Reg. 453/07), Development Charge Background Study,

Community Benefit Contribution Background Study; Water/Wastewater Master Plan, Transportation Master Plan,
Stormwater Management Master Plan, etc.

  • Supports Town of Georgina Quality Management System (QMS) Operational Plan for the Keswick & Sutton Water
Distribution Subsystem through the analysis of the infrastructure requirements and reporting on operation
performance.

5. Liaison, Communication & Customer Service Activities:
  • Plans, attends, presents information and leads discussions related to asset management planning in public meetings
such as Council and public consultations as required.

  • Builds strong cross-functional work relationships with other Town departments (e.g., Corporate Services, Finance,
Development Engineering, Information Technology Services, and others)

  • Develops and delivers written reports and formal presentations to stakeholders on relevant matters specific to the
program/projects assigned and offers thoughtful responses to questions and concerns.

  • Participates on committees, meetings, task forces, work groups and special projects, as directed.
  • Manages information and corporate records in accordance with legislation and corporate standards.
The above statements reflect the general details considered necessary to describe the principal functions and duties of
the position and will not be construed as a detailed description of the work requirements that may be inherent in the
job.

SKILL/KNOWLEDGE REQUIREMENTS:
Education and Training:
  • Three (3) year College Diploma or University Degree in a relevant discipline (Data Analytics, Geomatics, Engineering)
from an accredited College or University

  • Asset Management Training and Certification from a recognized Institute or College.
Knowledge:
  • Proficiency in the field of information management systems (i.e. relational databases, GIS, SCADA, Computerized
Maintenance Management Systems, Customer Relationship Management systems, Financial Systems);

  • Three (3) years of previous experience in public infrastructure asset management, industry best practices and their
strategic applications, developing and maintaining infrastructure inventory databases, infrastructure condition

assessments, lifecycle costing, risk assessment, infrastructure renewal costing and priority setting;

  • Demonstrated knowledge, experience and awareness of the relevant legislation and regulations related to municipal
public works, asset management, records management.

Competencies:
  • Ability to read and interpret policy and procedure manuals, technical submissions (contracts, reports, engineering
drawings and specifications, legal documents, and memos.

  • Strong written and verbal communication skills, including the ability to write technical reports for elected officials
(Council), Senior Management and the Public

  • Effective decision-making and analytical skills,
  • Valid Class 'G' Driver's license and reliable vehicle to use on corporate business;
  • Driver’s Abstract in good standing required to operate Corporation vehicles;
  • Ability to work weekends and/or evenings as required.
Physical Demands and Working Conditions

  • May be required to work in, and withstand, severe cold and adverse weather conditions in outdoor work environments.
  • May be required to work in hazardous environments and around mechanical equipment such as confined spaces,
pumping stations, underground chambers, and on construction sites.

Up to one-year period of adjustment, orientation, and adaptation on the job.