Join Aquavap Agencies Atlantic Inc., a leading HVAC distributor serving the Atlantic Canadian Market, as a key team member supporting front-office, warehouse, and project operations. We seek a detail-oriented, proactive professional ready to contribute in person to our dynamic work environment.
**What You'll Do:**
- Manage front-office operations: greet visitors, answer calls, handle mail and deliveries
- Maintain office supplies, vendor relationships, and general office upkeep
- Support scheduling, calendar coordination, and meeting logistics
- Oversee warehouse inventory management and shipping logistics
- Assist with data entry, filing, document organization, and correspondence
- Manage purchase orders and perform accounts payable entry using Accpac/Sage
- Provide invoicing information through ServiceM8 CRM system
- Assist with project management tasks as needed
**Work Schedule & Benefits:**
- In-person role, 37.5 hours per week, Monday to Friday
- Health benefits and RRSP plan available
**Qualifications:**
- College Certificate in Office Administration or relevant experience
- Strong organizational and multitasking skills
- Comfortable using Accpac/Sage and ServiceM8 or similar systems
- Effective communication and teamwork abilities
- Experience with warehouse, inventory, and shipping processes is a plus
**What Will Make You Successful:**
- Proactive attitude with keen attention to detail
- Ability to manage multiple responsibilities under deadlines
- Strong problem-solving skills and adaptability
- Excellent interpersonal skills to work collaboratively
- Commitment to accuracy, reliability, and follow-through
**Important Dates:**
- Start date: Approximately September 25, 2026
- Application deadline: September 12, 2026
- Selected candidates will be contacted for interview during the week of September 13, 2026
We thank all applicants for their interest and look forward to welcoming a new member to our team!
Pay: $25.00-$32.00 per hour
Benefits:
- Casual dress
- Company events
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
