Administrative Assistant, Energy

Lakeland College
Lloydminster, AB

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Job details

Full-time
2 days ago

Skills

Microsoft Excel
Microsoft Outlook
Word processing
PeopleSoft
Computer skills
College diploma

Full job description

As a global leader in student-managed learning opportunities, we are committed to developing leaders at Lakeland College. It’s something we excel at because of our exceptional team. Their passion and commitment to academic excellence, innovation and achievement is what sets Lakeland apart, as an educator and an employer. Join our team and be part of helping our students take the lead not only into the future, but today.

As an integral member of the School of Energy, the Administrative Assistant provides comprehensive support to the Dean, Chair, Advisor, Coordinator, Faculty, and students.

Key Responsibilities

Provide daily clerical and administrative support to faculty and staff within the School of Energy.
Prepare and manage correspondence, meeting minutes, reports, and departmental documentation.
Act as a liaison with internal departments and external clients to coordinate communications.
Support students with inquiries, applications, registrations, and referrals to appropriate services.
Assist with scheduling courses, exams, meetings, and other departmental activities.
Serve as the first point of contact for walk-ins and phone inquiries, ensuring excellent customer service and directing inquiries appropriately.
Maintain organized administrative files, supply inventories, and student databases.
Assist with planning and executing departmental events, including booking rooms, arranging catering, and preparing promotional materials and agendas.
Process financial transactions, including purchase orders, visa reconciliations, and expense claims, and review financial reports using PeopleSoft.
Ensure compliance with Lakeland College policies and procedures.

Job Requirements

Two-year Diploma and three years’ related experience.
Excellent interpersonal skills with external and internal contacts.
Required to regularly exercise considerable judgement based on the nature of the issue i.e. sensitivity, confidentiality or urgency.
Considerable knowledge of office procedures and operational processes.
Excellent computer skills in Word Processing, Excel, Outlook. PeopleSoft experience would be considered an asset.

Additional Information

This is a Full-time Permanent AUPE appointment at the Lloydminster campus commencing August 24, 2026. The current salary range is $48,817 - $61, 524 per annum and includes a generous benefit package and pension plan.

Competition will remain open until August 7, 2026, or until a suitable candidate is found. All resumes are to be submitted electronically on our website www.lakelandcollege.ca

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered. Those selected for an interview will be contacted.

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